Administrative Lead

Regional Food Bank of Northeastern NY•Montgomery, NY

13d•Hybrid

About The Position

The Administrative Lead will play a key role in creating a professional and welcoming environment for staff, guests, and volunteers at the Orange County Distribution Center. In partnership with the Manager of Administrative Services, the Administrative Lead will provide comprehensive administrative support, ensuring the smooth and efficient operation of the organization's day-to-day activities. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks across various departments and functions.

Requirements

Two years of experience in an administrative or office role with increased responsibility, preferably in a nonprofit or community-based organization.
Strong organizational, communication, and problem-solving skills.
Ability to manage multiple tasks simultaneously and prioritize effectively.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office software.
Excellent interpersonal skills and the ability to work collaboratively with a diverse team.
Strong attention to detail and ability to handle confidential information with discretion.

Responsibilities

Support onboarding and offboarding processes for new employees in collaboration with the Office of People & Culture Department and the IT team.
Provide administrative and logistical support for special projects, including food bank events, community outreach initiatives, and other special functions.
Assist with event scheduling, coordination, and execution as needed
Oversee record-keeping systems and ensure compliance with organizational standards.
Manage company credit card usage and purchase order processes, in partnership with the Administrative Coordinator, ensuring proper documentation and adherence to budgetary guidelines.
Provide back-up reception duties and administrative support to the team, as needed.
Oversee office supply inventory and ensure timely purchasing within budget constraints.
Serve as a host for guests, conducting tours of the Food Bank facility and ensuring a positive visitor experience and proper inbound and outbound guest reporting for building safety
Develop and implement administrative procedures to increase operational efficiency, particularly in the new building.
Organize and supervise office activities in partnership with the Administrative Team and OPC, ensuring smooth operations and effective collaboration across departments.
Manage daily mail, ensuring mail machine is operational and mail is picked up daily.
Ensure cleanliness, upkeep, and professional appearance of common areas and shared spaces
Manage flexible workspaces in our Orange County facility.