Administrative Lead - Office of Graduate Education Equity Programs

Penn State University • University Park, PA

108d • $42,100 - $61,000 • Remote

About The Position

The Fox Graduate School at Penn State seeks an experienced administrative professional to serve as Administrative Lead in the Office of Graduate Educational Equity Programs (OGEEP). This position provides direct support to the Associate Dean for Graduate Educational Equity/Chief Diversity Officer for Graduate Education, oversees the daily operations and administrative staff of the OGEEP, coordinates meetings and events, serves as budget assistant, and serves as a resource for internal and external contacts.

Requirements

• Associate's degree or higher
• 4+ years of related experience, or an equivalent combination of education and experience
• Proficient in Microsoft Office applications
• Experience in financial management and reporting
• Demonstrated mental agility with administrative responsibilities
• Thoroughness in work and time management skills
• Experience with event planning and budgetary oversight
• Capacity for analyzing processes and proposing effective solutions
• Excellent commitment to fostering diversity, equity, inclusion, and belonging
• High level of professionalism and ability to work with minimal supervision

Responsibilities

• Ensure that the Associate Dean is properly briefed, and that agendas and materials are provided and reviewed prior to meetings/events
• Manage the Associate Dean's calendar: prepare meeting agendas and take minutes
• Coordinate meeting and event logistics to include correspondence, event planning, catering, lodging, travel, and all related financial reconciliation
• Respond to incoming communications on behalf of the Associate Dean, OGEEP, and other general administrative support
• Assist with all recruiting/hiring needs for the OGEEP
• Provide administrative support for working groups and projects that may include data research and summarization, preparation of tables/slides, benchmarking and other tasks as assigned by the Associate Dean
• Serve as a budget assistant

Benefits

• Medical, dental, vision, and retirement plans
• Tuition discounts (75% discount for spouse and children)
• Paid holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Educational Services
• Education Level: Associate degree