Administrative Lead (Mailroom) - Central Prison
About The Position
Reporting to the Business Officer at a multi-custody male correctional facility, this position serves in the lead capacity over other administrative positions assigned to Central Prison's Mailroom. Job duties of this position include, but are not limited to, the following: 1. Supervising as well as processing, reviewing, and distributing all incoming/outgoing mail, packages, legal, certified, and courier mail. 2. Maintaining security of the facility by searching/reviewing all incoming/outgoing mail for unauthorized items/contraband, and correspondence deemed a threat to the safety, security, and orderly function of the facility. 3. Overseeing typical processing of over 850 pieces of mail and interoffice correspondence daily. 4. Requiring one-on-one contact with offenders. 5. Requiring lifting of mail bags and packages up to 50 pounds. 6. Coordinating and reviewing work with others to ensure accuracy and compliance with established guidelines. 7. Correcting specific problems or delays using direction and guidelines from the supervisor. 8. Providing on-the-job training for new staff. This position will require the ability to obtain Notary Certification within 6-months of hire.
Requirements
- High School diploma or General Educational Development (GED) diploma AND three years of progressively responsible administrative/office management experience; or equivalent combination of education and experience.
Nice To Haves
- Documented knowledge of clerical/secretarial skills.
- Documented knowledge in the use of office machines.
- Documented knowledge in computer skills using MS Word.
Responsibilities
- Supervising as well as processing, reviewing, and distributing all incoming/outgoing mail, packages, legal, certified, and courier mail.
- Maintaining security of the facility by searching/reviewing all incoming/outgoing mail for unauthorized items/contraband, and correspondence deemed a threat to the safety, security, and orderly function of the facility.
- Overseeing typical processing of over 850 pieces of mail and interoffice correspondence daily.
- Requiring one-on-one contact with offenders.
- Requiring lifting of mail bags and packages up to 50 pounds.
- Coordinating and reviewing work with others to ensure accuracy and compliance with established guidelines.
- Correcting specific problems or delays using direction and guidelines from the supervisor.
- Providing on-the-job training for new staff.
- Obtain Notary Certification within 6-months of hire.
Benefits
- This is a full-time position (40 hours per week) with State Benefits with established working hours and may require working beyond normal work schedule to meet business need.
- Eligible state employees are entitled to comprehensive benefits, including a variety of leave options, professional development opportunities, insurance, and more.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
