Administrative Lead, Internal Medicine Chief Scientific Office

Rangam International • Cambridge, MA

134d • $32 - $54 • Hybrid

About The Position

Rangam is seeking candidates for a Direct Hire role as a Administrative Lead, Internal Medicine Chief Scientific Office with our client Pfizer, one of the world's largest pharmaceutical companies. Seeking candidates in Cambridge, MA or willing to relocate. This is a hybrid role requiring you to live within commuting distance and work on-site an average of 2.5 days per week or more as needed. The primary focus of this position is to provide comprehensive day-to-day administrative support for the Chief Scientific Officer, Internal Medicine. Your strong communication and collaboration skills will help the team run operations efficiently. You will be the key point of contact of administrative activities and execution. The ideal candidate is a proactive, independent, and self-motivated administrative professional that contributes high-quality results coupled with wider business process thinking, planning and input, based on advanced knowledge of the business. The candidate must be able to prioritize and work independently while utilizing an extended network to answer questions outside of areas of expertise. The ability to identify problems and relevant issues in ambiguous situations and to handle multiple demands and priorities simultaneously are key competencies.

Requirements

• High School Diploma or equivalent (GED) or higher
• A minimum of 8 years of experience in an administrative support role required
• Administrative experience supporting senior leaders and experience supporting a large team managing multiple projects
• Proven track record of executing administrative duties as outlined above
• Demonstrates expert knowledge and proficiency with general office procedures and programs within Microsoft Office (Outlook, Word, Excel, PowerPoint, Visio and SharePoint), PT&E, Ariba, Teams
• Proactively balances tasks, activities and priorities for self and others
• Conducts all activities and makes decisions that are in accordance with Company policies & SOPs, Pfizer Values & global regulatory and environmental guidelines

Nice To Haves

• Consistent demonstration of Pfizer's values

Responsibilities

• Proactively maintain calendar for Chief Scientific Officer, Internal Medicine
• Schedules and coordinates meetings and required logistics (e.g. Teams, conference rooms)
• Handles highly confidential materials on a regular basis
• Proactively coordinate arrangements for complex travel
• Coordinates with local administrative support to assist when leader is traveling to other Pfizer offices including securing office space, and onsite support as needed
• Prepares expense reports for approval, ensuring expenses are filed correctly and in a timely manner, complying with Pfizer Travel & Expense policies
• Manage purchase orders from Ariba system and tracking of invoices
• Maintain and distribute up-to-date organizational contacts and distribution lists
• Support leadership team meeting agenda development and dissemination, assembly and posting of pre-read materials, capturing and tracking of meeting action items
• Create agendas, schedules appointments and issues meeting minutes as requested
• Manage the set-up for and logistics for offsite leadership team meetings, town halls or as requested, including reserving conference rooms, ensuring proper set-up and catering when appropriate, and coordinating with administrative support colleagues across the organization
• Suggest and implement process improvements for administrative tasks carried out across the team and organization
• May assist with on-boarding of new hires, either colleague or contractor staff
• Organize and maintain online repository of documents to support daily business needs
• Works in conjunction with network of R D and Internal Medicine administrative support partners to ensure integrated and collaborative approach to support across the organization, align on best practices and business support deliverables

Benefits

• 401(k) plan with Pfizer Matching Contributions
• Additional Pfizer Retirement Savings Contribution
• Paid vacation, holiday and personal days
• Paid caregiver/parental and medical leave
• Health benefits to include medical, prescription drug, dental and vision coverage

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED