Administrative & Inventory Coordinator (Cotino®, A Storyliving by Disney™)
About The Position
The Administrative & Inventory Coordinator supports multiple operational areas within Cotino®, A Storyliving by Disney™ community, including Food & Beverage, Lifestyle, Member Services, Community Operations, and Sales. In this role, you will implement tasks that contribute to lean inventory management, ensuring efficient, accurate, and proactive inventory and PO management for a wide range of business functions while maintaining strong communication, attention to detail, and operational excellence. You will manage purchase orders (POs) and inventory; receive and validate deliveries; conduct audits of financial and inventory systems; resolve shortages; coordinate with site leadership, vendors, and cross-functional teams; and execute spoilage tracking. You will report to Anthony Henry, General Manager, and this role will be on-site at Cotino®, A Storyliving by Disney™ community in Rancho Mirage, California. This is a Full-Time role.
Requirements
- A valid California Driver's License
- Minimum 6+ months experience in Administrative Support, Food & Beverage, Inventory Management, or Supply Chain roles
- Familiarity with inventory management systems or similar tools used to track products, orders, or supplies
- Strong organizational skills and confidence juggling multiple requests and priorities
- A sharp eye for detail and a thoughtful, problem‑solving mindset
- Experience creating or maintaining trackers, reports, or basic documentation
- Ease learning new systems and working in a Windows‑based computer environment
- A proactive, self‑motivated approach—you look for ways to improve processes and take ownership of your work
- Curiosity and a willingness to ask questions and continue learning
- Clear, professional communication skills and the ability to collaborate with Cast Members of all levels
- Ability to lift up to 50 lbs. and comfortably work in storage areas or coolers as needed for inventory control
- Availability to support the operation on occasional weekends
Nice To Haves
- 1+ years of experience in Administrative Support, Food & Beverage, Inventory Management, or Supply Chain roles
- Experience supporting accounts payable and/or accounts receivable processes
- General knowledge of food & beverage operations
- Experience using Smartsheet or similar tracking and workflow tools
- Familiarity with systems such as SAP, Coupa, Workday, or Crunchtime
- Knowledge of Disney procurement practices
Responsibilities
- Manage and reconcile invoices across multiple lines of business—including Food & Beverage, Lifestyle, Member Services, Community Operations, and Sales—ensuring accuracy and timely processing
- Monitor open purchase orders (POs) and proactively resolve issues on any POs greater than 3 days old to keep operations running smoothly
- Track, research, and follow up on vendor and supplier credits
- Partner with leadership and Sourcing to support vendor selection and onboarding
- Support Food & Beverage Inventory Controls
- Support Food & Beverage inventory controls using a computer‑based inventory management system
- Place and manage inventory orders based on historical usage, upcoming events, and operational needs
- Receive and verify deliveries, addressing shortages, damages, or discrepancies as needed
- Conduct audits to ensure inventory and financial transactions are accurately recorded
- Communicate inventory status, shortages, and potential impacts to Culinary partners and leadership
- Collaborate with chefs, vendors, and cross‑functional teams to prioritize and fulfill requests
- Resolve day‑to‑day inventory shortages and coordinate with other teams to secure needed products
- Complete inventory transfers, including spoilage and inter‑location movements
- Follow food safety guidelines and ensure products meet quality and compliance standards
- Maintain organized storage areas and ensure proper product placement
- Follow inventory management best practices and standards shared by leadership
- Perform month‑end inventory counts and reporting
Benefits
- Disney offers a rewards package to help you live your best life.
- This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide.
- Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits.
- Select benefits may be provided as part of the compensation package, such as medical, financial, and/or other benefits, dependent on the level and position offered.
- To learn more about our benefits visit: https://jobs.disneycareers.com/benefits.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
1,001-5,000 employees
