Administrative/Financial Coordinator

University of Oklahoma•Norman, OK

About The Position

The Dodge Family College of Arts and Sciences is looking for an Administrative/Financial Coordinator to join our team. The Administrative/Financial Coordinator position provides professional administrative support and assists with financial support in the School of Biological Sciences. Essential Responsibilities: Managing day-to-day operations for all school account budgets, including university, grants, and OU Foundation funds, in coordination with the School Administration, and serves as the Shared Business Services Center liaison for financial, payroll, and travel transactions Prepares and verifies the monthly certification for financial reports to clear outstanding expenses, payroll, and transfers Key contact for facilitating payroll for the school in coordination with SBSC Assisting with Onboarding and Offboarding Maintain confidential records Assists with faculty progression processes, annual reviews, new faculty searches, faculty status, teaching loads, renewals, and records. Assists with the development, implementation, and interpretation of school policies and procedures, ensuring compliance with federal, state, and university policies and regulations Provides faculty support with purchases, travel, policies and procedures, faculty awards, funding requests, and reimbursement requests Coordinates with the College Dean's Office, Shared Business Services, and other departments across campus, as well as the community Performs various duties as needed to successfully fulfill the function of the position

Requirements

Bachelor's degree in Accounting, Finance, Business, Management, or related field
Will accept 48 months of related experience in lieu of the Bachelors degree
Proficient in Microsoft Office
Excellent oral and written communication
Strong Excel skills including the ability to build and manipulate spreadsheets
Highly organized and able to handle multiple projects and deadlines
Detail oriented for accuracy of data and information
Advanced computer skills with wide knowledge of business software

Nice To Haves

Experience in Payroll, Finance or Administrative Support
OU or higher education experience
Highly organized and able to manage multiple projects and deadlines
Ability and desire to preform a number of different types of tasks throughout a given day, ranging from handling of urgent requests to long-term planning and office administration
Excellent office management skills
Critical thinking skills, including an aptitude to research, collect, and analyze data and prepare reports or responses to inquires
Welcoming and caring demeanor when interfacing with students, alumni, and other staff and faculty colleagues on campus
Ability to learn new systems and processes
Willingness to work closely with supervisor, Dean's Office, and other departments across campus to manage work and solve problems

Responsibilities

Managing day-to-day operations for all school account budgets, including university, grants, and OU Foundation funds, in coordination with the School Administration, and serves as the Shared Business Services Center liaison for financial, payroll, and travel transactions
Prepares and verifies the monthly certification for financial reports to clear outstanding expenses, payroll, and transfers
Key contact for facilitating payroll for the school in coordination with SBSC
Assisting with Onboarding and Offboarding
Maintain confidential records
Assists with faculty progression processes, annual reviews, new faculty searches, faculty status, teaching loads, renewals, and records.
Assists with the development, implementation, and interpretation of school policies and procedures, ensuring compliance with federal, state, and university policies and regulations
Provides faculty support with purchases, travel, policies and procedures, faculty awards, funding requests, and reimbursement requests
Coordinates with the College Dean's Office, Shared Business Services, and other departments across campus, as well as the community
Performs various duties as needed to successfully fulfill the function of the position