Administrative & Finance Coordinator

CHESS

131d • $20

About The Position

The administrative and finance coordinator supports the Executive Director and financial staff to ensure smooth operations and delivery of services to students, faculty and staff - public. The coordinator is responsible for conducting accounting tasks in a timely and accurate manner; supporting all aspects of event registration for conference attendees; providing general information technology support; basic human resources functions; and basic office administration.

Requirements

• Associate’s degree in accounting or business administration.
• Three years’ relevant experience with coursework in accounting.
• Experience working in a higher education setting is preferred.

Responsibilities

• Coordinate and support the daily financial activities of the enterprise, which includes budget preparation and control, accounting, purchasing, and business planning and management; ensures compliance with the college’s policies and procedures, state, and federal regulations.
• Assist Executive Director and Finance Staff in preparing the annual budget.
• Assist Executive Director with contracts and required forms of reporting.
• Support finance and audit committees, including preparing meeting agendas, sending meeting notices, and collate reports with disbursement as directed.
• Assist Executive Director in payroll and benefits management.
• Assist Executive Director in onboarding new employees.
• Use of the College’s modern enterprise resource system, Workday, for processing purchasing and budget transactions; tracking payables and receivables; employee records and payroll activity; and system reporting.
• Cross train and serve as back up support in fiscal department functional areas including accounting, budgeting, purchasing, contract and grants, and/or payroll.
• Collaborate with divisions across the College to refine processes.
• Tracking projects and providing reporting on large department initiatives.
• Maintain records for department initiatives and assist with completion of initiatives as directed by supervisor.
• May serve as a primary point of contact to third-party vendors and other organizations across LCC to ensure seamless adoption of business objectives.
• May supervise student workers, including training, prioritizing and assigning work, and conducting evaluations.
• Participates in special projects and may attend special events as needed.
• Performs other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree