Administrative Expense Clerk

SPS-North America • New York, NY

5d • $21 - $21

About The Position

The Admin Expense Clerk provides exceptional expense/financial and office services, delivering operational functions in the following areas: receiving, processing, and verifying invoices, tracking and recording purchase orders, and processing payments, while serving as a backup to other front or back of office functions.
Overall, this position continuously offers the highest level of service to all client and SPS employees while maintaining a professional image of the company by providing prompt, courteous and efficient service.

Requirements

• Strong written and verbal communication with excellent customer service skills.
• Proficient in Microsoft Office Suite.
• Highly organized, detail-oriented, and able to multitask independently.
• Strong numerical skills related to expense processing and financial documentation.
• Calm, professional, and adaptable in a fast-paced environment.
• High school diploma or equivalent required; 2+ years of relevant experience preferred.
• Strong organizational, time management, and problem-solving skills.
• Ability to learn and use firm systems and maintain confidentiality.
• Professional appearance and adherence to all company policies.
• Ability to lift or move items up to 40–60 lbs., including with wheeled carts.
• Ability to sit, stand, or walk for extended periods and operate office equipment.

Responsibilities

• Deliver 5-star customer service with professionalism across all communications.
• Prepare, track, and reconcile expense reports and reimbursements in compliance with company policies.
• Process check requests, code and review vendor invoices, and maintain vendor account records.
• Arrange and coordinate complex domestic and international travel in accordance with firm guidelines.
• Generate research reports and pull company/client data using internal and online tools.
• Provide general administrative and office management support, including document archiving and correspondence.
• Communicate schedule updates such as absences, time-off, and changes as required.
• Support front-of-office (reception/concierge) or back-of-office (mail) coverage as needed.
• Build strong internal relationships, maintain composure with sensitive matters, and assist with training backup staff.

Benefits

• Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities!
• Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do!
• We Recognize Talent: We offer a variety of recognition programs for all levels of employees!
• Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, Entertainment Discounts, & Paid Time Off.
• Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees