Administrative / Executive Assistant

UFC Gym•Corona, CA

1d•Hybrid

About The Position

We are seeking a highly experienced Administrative / Executive Assistant to provide comprehensive administrative support to senior leadership. This role requires an exceptionally organized, professional, and proactive individual who thrives in a fast-paced environment, works effectively with minimal supervision, and demonstrates extreme attention to detail. Advanced proficiency in Microsoft Office—particularly Excel—is essential. Must be local to the OC or Riverside County.

Requirements

Proven experience as an Administrative Assistant or Executive Assistant in a professional setting
Advanced proficiency in Microsoft Office, with strong emphasis on Excel (creating reports, spreadsheets, formulas, and data analysis)
Exceptional organizational and time-management skills
Extremely detail-oriented with a high level of accuracy
Professional demeanor with excellent written and verbal communication skills
Ability to work independently with minimal supervision while managing multiple priorities
Strong problem-solving skills and proactive mindset

Nice To Haves

Experience supporting senior-level executives or leadership teams
Advanced Excel skills (pivot tables, data analysis, reporting dashboards)
Experience handling confidential or sensitive information

Responsibilities

Provide high-level administrative and executive support, including calendar management, scheduling, correspondence, and document preparation
Create, maintain, and analyze reports and spreadsheets using Microsoft Excel (including formulas, data tracking, and report generation)
Prepare presentations, reports, and written communications with a high level of accuracy and professionalism
Organize and manage files, records, and documentation—both digital and physical
Track deadlines, follow up on action items, and ensure tasks are completed accurately and on time
Act as a professional point of contact for internal teams and external partners
Anticipate needs, identify potential issues, and proactively recommend solutions
Maintain confidentiality and exercise discretion with sensitive information
Support special projects and additional administrative tasks as assigned