Administrative Events Specialist

Reytec Construction Resources, Inc.•Houston, TX

14h

About The Position

We are seeking a highly organized, dependable, and detail-oriented Administrative Events Specialist to join our team. This role is administratively focused, with responsibility for coordinating and supporting a wide range of internal and external events on behalf of the President and CEO. The ideal candidate is a strong administrator, someone who thrives on organization, follow-through, documentation, and process, while also bringing creativity and composure to event execution. This position plays a critical role in ensuring seamless planning, coordination, execution, and post-event evaluation, while also providing ongoing administrative support across executive and cross-functional initiatives.

Requirements

Three (3) or more years of experience in an administrative, event coordination, marketing assistant, or similar support role
Strong administrative skillset with exceptional organization, documentation, and follow-through
Proven ability to manage multiple priorities and deadlines simultaneously
Excellent written and verbal communication skills
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
Strong attention to detail and ability to maintain confidentiality
Bilingual in English/Spanish required
Weekend availability required for events

Nice To Haves

Experience with Canva or similar design tools is a plus
Event or corporate environment experience strongly preferred
Passion for delivering high-quality service and professional experience

Responsibilities

Provide comprehensive administrative support to the Executive Assistant, including document management, scheduling, meeting coordination, and report preparation
Maintain accurate records, files, timelines, budgets, and event documentation
Track approvals, deadlines, and workflows to ensure timely completion of tasks
Manage vendor contracts, invoices, and expense reconciliation related to events
Maintain organized inventories for event supplies, materials, and décor
Support administrative projects and initiatives
Handle sensitive information with professionalism and discretion
Plan, organize, and execute multiple internal and external events, sometimes concurrently, with a strong emphasis on logistics and execution
Develop event timelines, budgets, layouts, and run-of-show documents
Coordinate vendors, venues, catering, décor, and equipment
Oversee event setup, execution, and breakdown, remaining calm and solutions-focused under pressure
Capture event highlights for internal communications and social media
Conduct post-event evaluations and provide summaries, documentation, and recommendations
Serve as a professional point of contact for vendors, employees, and stakeholders
Communicate clearly and effectively before, during, and after events
Collaborate with leadership, marketing, and operations teams to ensure alignment and successful outcomes