Administrative Director, Research

Mass General Brigham•Somerville, MA

10d•Hybrid

About The Position

The Administrative Director is responsible for setting administrative direction (i.e., policies and procedures, systems, etc.) and coordinating the research aspects of the organization. Drawing on a broad understanding of Hospital and sponsor policies and requirements, and displaying a high degree of initiative and independent judgment, the incumbent will collaborate closely with physicians, scientists and leadership to continually assess and direct a wide range of research issues, including financial, personnel, operational, regulatory, facilities, systems, programmatic development, long-range planning and project development for the organization.

Requirements

Bachelor's Degree Finance required or Bachelor's Degree Business Administration required
Research Administration experience 3-5 years required
Research Management Experience 5-7 years required
Exceptional organizational skills and ability to organize time and priorities effectively.
Ability to skillfully handle issues of sensitive nature with respect to confidentiality, abiding by institutional guidelines.
Extensive knowledge regarding research financial, operational, business planning and project management, grant management, sponsor and institutional guidelines and requirements, etc.
Ability to develop a common vision for stakeholders, communicate effectively, sell ideas, and take ownership and responsibility for activities.
Effective financial and analytical skills, including ability to develop and monitor budgets, grant and contract management.
Ability to ensure timely submission and review of budgets and performance evaluations.
Excellent interpersonal skills to deal effectively with both senior management and staff.
Strong verbal and written communication skills and proven ability to communicate complex material.

Nice To Haves

Master's Degree Business Administration preferred

Responsibilities

Responsible for the leadership and overall fiscal oversight for a large portfolio of research funds in the NCRI, totaling approximately $100M in annual expenditures. Manages > $100M portfolio of special funds (gifts, endowments, sundry) working in collaboration with PIs, development, and central offices to develop innovative and hybrid funding models.
Directly manages and mentors the Contracts and Finance team, including hiring, onboarding, performance management, and professional development.
As a key member of the NCRI multifunctional leadership team, shares the responsibility of developing strategic goals and implementation of initiatives while providing the organizational direction necessary to effect change and promote excellence for the NCRI. Collaborates with NCRI leadership to plan, strategize, and develop policies and procedures to maximize the organizational and financial position of the NCRI.
Develops and provides reporting and analysis to the Co-Directors & Sr. Director of Healey at the level of the overall program and individual grants, and provides strategic guidance and interventions to ensure fiscal stability, responsible stewardship of funds, and administrative compliance, with institutional, federal, private, and industry guidelines.
Conducts funding analyses, including forecasting anticipated deficits/surpluses.
Meets with grant administrators and investigators to review potential deficit funds and alert the Executive Director NSI, Chief of Service, Vice Chairs, Executive Administrator, Administrative Director, and Principal Investigator of any financial issues that will have a negative impact on departmental finances.
Leads the development and implementation of policies, procedures, and strategies for the NCRI contracts and finance function
Provides strategic oversight of site, vendor, and industry-sponsored clinical trial contracting, including budget development, review of financial terms, and coordination of payment structures for ARO-led studies.
Oversees contracting and financial strategy for NCRI-led coordination-center trials and externally funded collaborations.
Makes recommendations and provides ongoing training for all NCRI staff members on new policies or novel issues in clinical trial financial management. Serves as the NCRI’s liaison to hospital and research administrative offices and departments, and various institutional committees, including Research Management, Research Finance, and Supply Chain Management, HR, etc.
Creates and delivers presentations to internal and external audiences related to clinical trial budgeting, contracting, and financial management
Works withthe department and representatives from other departments to evaluate, establish, implement, and maintain systems, policies, and procedures consistent with MGH, Partners, Harvard Medical School, and sponsor agency guidelines
Works with principal investigators and fellows to research and identify new sources of funding.
Reviews, adjusts, and submits bi¬annual Time and Effort reports for the Executive Director of the Neuroscience Institute to ensure compliance with governmental guidelines.
Interprets and articulates institutional and sponsor research regulations, including numerous, detailed Federal regulations that are subject to varying interpretations and nonfederal regulations for which each private sponsor has unique requirements pertinent only to that sponsor; Develops and recommends solutions acceptable to both the institution and the sponsor; Maintains a current working knowledge of all pertinent sponsor regulations
Coordinates development, preparation, and distribution of research-related departmental publications/communications
Leads process improvement efforts, task forces, and special projects.
Serves as a resource for the resolution of research questions/issues/problems.
Reviews and interprets subcontract and industry agreements.
Performs/coordinates special projects for leadership as may arise from time ¬to ¬time.
Attend monthly meetings as required
Assist in establishing and operationalizing the strategic priorities which include, research, faculty recruitment/retention, education and fundraising.
Supervise the budgetary process, including review and approval of funding requests, as well as serve as liaison to the Development Office in providing strategic guidance and involvement with fund raising.
Oversee management of symposia and visits/lectures by outside researchers in the areas relevant to stem cell research to benefit the research community.
Develops and implements tools, systems and resources to support and facilitate proposal and award activities and to improve coordination of grant activities among principal investigators and Research Management.
Works in concert with Research Management and principal investigators to ensure the continuity of the overall research effort.
Manages all phases of research grant and contract administration, including personnel management and staff training/development.
Oversees and approves research financial transactional activities (payroll, travel requests, MSS employee changes, journal entries, check requests, etc.) as appropriate; Oversees research expense (telephones, staffing, etc.) management issues; Oversees these activities as they occur at the Divisional and laboratory level; Performs comparative analyses; Develops and implements policies and procedures and strategies for cost containment.