Administrative Director Cardiovascular

Thomas Jefferson University • Philadelphia, PA

5d

About The Position

The Administrative Director will provide operational leadership and management for TJUH Inc. Heart & Vascular Institute both within the hospital and ambulatory sites. Will be a driving force in the development and implementation of the strategic direction and growth strategies necessary to ensure TJUH’s cardiac service line's successful performance in the marketplace. Will play a vital external role in interacting with, influencing and developing both internal and external constituencies to promote the TJUH throughout the community and neighboring market areas. Will also provide local strategic leadership and will have overall responsibility for the heart and vascular service line. Accountable for the overall development, strategic visioning, and operational performance. Will serve as a liaison and provide direction and support for the clinical and non-clinical administrative roles across the Cardiology and Cardiac Surgery Service Line. Oversight of cardiac imaging sites inpatient and ambulatory. Will also develop and maintain a positive relationship and interaction with other CV Service Line leaders towards the enhancement of physician, patient, and employee satisfaction, and quality improvement initiatives. Supportive of employee professional development process and specified activities related to the employment process. Responsible for all oversight and validation of both Practice Plan and Hospital Departmental budgets, maintains financial accountability, and addresses areas of concern within financial and clinically driven performance reports. Works with the HV, Clinical and Operational improvement process teams to monitor and enhance quality and efficiency within the assigned departments. Responsible for ensuring ambulatory access improvement, surgical scheduling efficiencies and quality measures / reporting are optimized. Responsible for Departmental compliance with strategic planning, fiscal responsibilities and regulatory requirements. Job Description Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson. Prepares budgets pertaining to research, clinical and administrative activities in accordance with Medical Group and Hospital guidelines. Prepares supporting budget schedules and performs budget reconciliation and analyses. Prepares financial forecasts and explains budget variances on an ongoing basis, and as needed by the Chair (or designees), Medical Group and Hospital. Overseas pre-award and post-award administration of all federal and nonfederal grant accounts. Prepares budgets for all new and continuation grant applications. Ensures timely preparation of PAR and PAF changes as required by grant budgets. Creates and maintains an accrual accounting system for monitoring grant expenses on a daily basis. Liaises with the Office of Research Administration for grant issues including human subjects, animal protocols, radiation safety and biohazard/biosafety regulations. Monitors the activity of the Ambulatory Department, Hospital, Research, and Discretionary accounts. Reviews and performs monthly reconciliation of all financial statements. Analyzes and reports variances to prior year and budget, as applicable. Provides summary data to Chair (or designees) on an ongoing basis. Reconciles and resolves all financial deficits on a monthly basis, to ensure financial solvency as required by JMG, JUP, JMC, TJUH and University. Provides oversight for billing functions including charge entry and accounts receivable follow-up; evaluates the performance of billing/coding office or contractors. Works with TJUH and JUP compliance offices to ensure physicians are trained in documentation standards and are compliant with HCFA, JUP and TJUH policies. Monitors reimbursement for provider services and works with TJUH and JUP to identify problems and take corrective action. Interacts with co-workers, visitors, and other staff consistent with the iSCORE values of Jefferson. Manages the administration of all faculty affairs. Oversees, with the Chair (and designees), all faculty recruiting, hiring, credentialing, promotion, tenure, annual evaluations, post-tenure review and salary funding. Works with Chair (and designees) to research national salary standards, and assists with revising salary plan for faculty. Communicates compensation decisions to faculty. Jointly with the Chair (and designees) and faculty, develops and maintains a faculty compensation and incentive model for clinical, academic and research duties, that aligns incentives between faculty and all aspects of the TJU and TJUH H&V programs. Assists chair and medical directors in tracking and reviewing faculty output in education, research and scholarly work, and administration as well as clinical productivity. Monitors Heart and Vascular trends such as patient volume, case mix, physician charging patterns, quality and safety performance, patient satisfaction, and physician satisfaction, and based on those trends, develops and recommends procedural changes to the Chair (and designees). Works directly with TJUH to ensure TJUH H&V programs are appropriately integrated into the hospital and functioning according to budgets and strategic plan for both the hospital and Medical Group. Oversees, with the Chair (and designees), the hiring, termination, classification, training, salary administration, payroll, evaluation, and employee relations activity for all clinical and administrative personnel. Ensures policies and practices of TJUH and JUP are observed. Supervises the administrative support staff, or delegate supervisory function where appropriate. Handle personnel issues including disciplinary and performance problems. Oversee and approve all timekeeping records. Reviews and approves financial transactions including requests to purchase, requests for payment, IDCs, cost transfers, petty cash, PARs, etc. Identify and assign correct charge codes for all expenditures. Ensures transactions do not exceed budgeted funds or Medical Group or Hospital guidelines for approved expenditures. Assists with strategic development develops staff and facilities to meet new and existing needs; insuring that a proper financial base exists to support both the economic and non-economic goals and objectives established for the department by the Chair. Monitors contracts and ensures, with the Chair (or designees), the maintenance or improvement of productive contract relationships. Researches, analyzes and prepares statistical data for contract negotiation and participates in contract negotiations. Performs other duties as needed and assigned to maintain the efficient operation of the department.

Requirements

• Bachelor’s degree required.
• Seven or more years of related leadership experience, preferably in an academic healthcare setting.
• Five or more years of progressive experience in a senior leadership position

Nice To Haves

• Master’s degree in Business Administration, Healthcare Administration, or another related field preferred.

Responsibilities

• Provide operational leadership and management for TJUH Inc. Heart & Vascular Institute both within the hospital and ambulatory sites.
• Driving force in the development and implementation of the strategic direction and growth strategies necessary to ensure TJUH’s cardiac service line's successful performance in the marketplace.
• Play a vital external role in interacting with, influencing and developing both internal and external constituencies to promote the TJUH throughout the community and neighboring market areas.
• Provide local strategic leadership and will have overall responsibility for the heart and vascular service line.
• Accountable for the overall development, strategic visioning, and operational performance.
• Serve as a liaison and provide direction and support for the clinical and non-clinical administrative roles across the Cardiology and Cardiac Surgery Service Line.
• Oversight of cardiac imaging sites inpatient and ambulatory.
• Develop and maintain a positive relationship and interaction with other CV Service Line leaders towards the enhancement of physician, patient, and employee satisfaction, and quality improvement initiatives.
• Supportive of employee professional development process and specified activities related to the employment process.
• Responsible for all oversight and validation of both Practice Plan and Hospital Departmental budgets, maintains financial accountability, and addresses areas of concern within financial and clinically driven performance reports.
• Works with the HV, Clinical and Operational improvement process teams to monitor and enhance quality and efficiency within the assigned departments.
• Responsible for ensuring ambulatory access improvement, surgical scheduling efficiencies and quality measures / reporting are optimized.
• Responsible for Departmental compliance with strategic planning, fiscal responsibilities and regulatory requirements.
• Prepares budgets pertaining to research, clinical and administrative activities in accordance with Medical Group and Hospital guidelines.
• Prepares supporting budget schedules and performs budget reconciliation and analyses.
• Prepares financial forecasts and explains budget variances on an ongoing basis, and as needed by the Chair (or designees), Medical Group and Hospital.
• Overseas pre-award and post-award administration of all federal and nonfederal grant accounts.
• Prepares budgets for all new and continuation grant applications.
• Ensures timely preparation of PAR and PAF changes as required by grant budgets.
• Creates and maintains an accrual accounting system for monitoring grant expenses on a daily basis.
• Liaises with the Office of Research Administration for grant issues including human subjects, animal protocols, radiation safety and biohazard/biosafety regulations.
• Monitors the activity of the Ambulatory Department, Hospital, Research, and Discretionary accounts.
• Reviews and performs monthly reconciliation of all financial statements.
• Analyzes and reports variances to prior year and budget, as applicable.
• Provides summary data to Chair (or designees) on an ongoing basis.
• Reconciles and resolves all financial deficits on a monthly basis, to ensure financial solvency as required by JMG, JUP, JMC, TJUH and University.
• Provides oversight for billing functions including charge entry and accounts receivable follow-up; evaluates the performance of billing/coding office or contractors.
• Works with TJUH and JUP compliance offices to ensure physicians are trained in documentation standards and are compliant with HCFA, JUP and TJUH policies.
• Monitors reimbursement for provider services and works with TJUH and JUP to identify problems and take corrective action.
• Manages the administration of all faculty affairs.
• Oversees, with the Chair (and designees), all faculty recruiting, hiring, credentialing, promotion, tenure, annual evaluations, post-tenure review and salary funding.
• Works with Chair (and designees) to research national salary standards, and assists with revising salary plan for faculty.
• Communicates compensation decisions to faculty.
• Jointly with the Chair (and designees) and faculty, develops and maintains a faculty compensation and incentive model for clinical, academic and research duties, that aligns incentives between faculty and all aspects of the TJU and TJUH H&V programs.
• Assists chair and medical directors in tracking and reviewing faculty output in education, research and scholarly work, and administration as well as clinical productivity.
• Monitors Heart and Vascular trends such as patient volume, case mix, physician charging patterns, quality and safety performance, patient satisfaction, and physician satisfaction, and based on those trends, develops and recommends procedural changes to the Chair (and designees).
• Works directly with TJUH to ensure TJUH H&V programs are appropriately integrated into the hospital and functioning according to budgets and strategic plan for both the hospital and Medical Group.
• Oversees, with the Chair (and designees), the hiring, termination, classification, training, salary administration, payroll, evaluation, and employee relations activity for all clinical and administrative personnel.
• Ensures policies and practices of TJUH and JUP are observed.
• Supervises the administrative support staff, or delegate supervisory function where appropriate.
• Handle personnel issues including disciplinary and performance problems.
• Oversee and approve all timekeeping records.
• Reviews and approves financial transactions including requests to purchase, requests for payment, IDCs, cost transfers, petty cash, PARs, etc.
• Identify and assign correct charge codes for all expenditures.
• Ensures transactions do not exceed budgeted funds or Medical Group or Hospital guidelines for approved expenditures.
• Assists with strategic development develops staff and facilities to meet new and existing needs; insuring that a proper financial base exists to support both the economic and non-economic goals and objectives established for the department by the Chair.
• Monitors contracts and ensures, with the Chair (or designees), the maintenance or improvement of productive contract relationships.
• Researches, analyzes and prepares statistical data for contract negotiation and participates in contract negotiations.
• Performs other duties as needed and assigned to maintain the efficient operation of the department.

Benefits

• Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts.
• Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service.
• All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps ), have access to medical (including prescription) insurance.
• For more benefits information, please click here

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1-10 employees