Administrative Coordinator

Olsson-posted 3 months ago
Full-time • Entry Level
Overland Park, KS
Professional, Scientific, and Technical Services
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We are seeking a detail-oriented and organized Administrative Coordinator to provide essential office and team support at our Overland Park location, ensuring smooth operations for our Utility & Industrial teams. This role demands a proactive individual who thrives in a dynamic environment, takes ownership of operational tasks, and fosters strong connections across teams.

  • Providing administrative support to our Utility & Industrial service teams, including scheduling, documentation, and communication.
  • Serve as the central point of contact for administrative support across multiple service teams.
  • Manage calendars, coordinate meetings, and assist with project logistics.
  • Maintain and organize documentation using platforms like SharePoint, Smartsheet, Deltek, and Google Workspace.
  • Support front desk operations: greet visitors, manage calls, prepare mail, and maintain a welcoming office environment.
  • Facilitate communication between technical teams, clients, and internal departments.
  • Assist with Utility & Industrial services coordination, ensuring timely execution of tasks and deliverables.
  • Prepare reports, update project records, and support data accuracy across systems.
  • Occasionally drive to off-site locations for pickups, deliveries, or client-related errands.
  • Associate degree in business or related field preferred.
  • 3+ years of experience in an administrative or office coordination role.
  • Proficiency in Microsoft Office Suite, Google Workspace, SharePoint, Smartsheet, and Deltek (or similar platforms).
  • Exceptional communication skills and a customer-focused mindset.
  • Strong attention to detail and ability to manage multiple priorities.
  • Ability to build trusted relationships across teams and with clients.
  • Problem-solving skills and a proactive approach to challenges.
  • Physical requirements include the ability to lift and transport up to 30 pounds.
  • Become an owner in the company after your first year through our Employee Stock Ownership Plan (ESOP).
  • Engage in work that has a positive impact on communities.
  • Receive an excellent 401(k) match.
  • Participate in a wellness program promoting balanced lifestyles.
  • Benefit from a bonus system that rewards performance.
  • Have the possibility for flexible work arrangements.
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