Administrative Coordinator

University of Lynchburg-posted 3 months ago
Full-time • Entry Level
Lynchburg, VA
Educational Services
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The University of Lynchburg, a private, regional university in the beautiful foothills of the Blue Ridge Mountains in Central Virginia, is seeking applicants for a full-time Administrative Coordinator for the Office of Academic Affairs. This position reports to, is supervised by, and evaluated by the Associate Vice President of Academic Affairs and the Senior Director of Academic Initiatives and Human Resources. Job Type: FT (Benefits Eligible) / Non-Exempt. Job Purpose: Duties include providing necessary organizational and administrative support for academic operations, including maintaining a professional image of Academic Affairs through all correspondence and interactions.

  • Assist with calendar management for the Associate Vice President.
  • Maintain President's, Dean's, and Honorable Mention Lists.
  • Assist in the preparation and processing of Adjunct/Overload contracts.
  • Maintain and oversee the maintenance and coordination of Academic Affairs electronic forms and the Academic Affairs Google Site.
  • Prepare pay authorizations and contracts for department chairs and Workload Reduction Contracts.
  • Assist in the coordination of annual academic events.
  • Prepare and submit adjunct yearly budget reports to the Finance Office.
  • Other duties as assigned.
  • Minimum of 1-3 years of progressively responsible administrative professional experience.
  • Experience in higher education preferred.
  • Above-average knowledge of office procedures and project management.
  • Advanced skill in word processing applications and spreadsheets is essential.
  • Google Workspace preferred.
  • Diplomacy and organizational skills are required.
  • Demonstrated ability to focus on details with accuracy.
  • Ability to work independently.
  • Ability to manage multiple issues with the capacity to prioritize responsibilities, manage deadlines, and work with confidential information with discretion.
  • Must be courteous, have a strong work ethic, be people-oriented, and have excellent interpersonal skills.
  • Some college preferred.
  • Generous paid vacation, personal days, paid sick time and family leave.
  • Comprehensive insurance (medical, dental, vision, etc.).
  • Retirement plans.
  • Flexible spending account.
  • Tuition remission.
  • Life and long-term disability insurance.
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