Administrative Coordinator

Madison Area Technical College • Madison, WI

210d • $22 - $26 • Remote

About The Position

Madison College's Libraries & Academic Support Services is seeking an Administrative Coordinator to join our team. This position plays a key role in supporting the department by providing administrative and operational assistance in areas such as scheduling, purchasing, customer service, and routine process coordination. In addition, the Administrative Coordinator will require the ability to manage multiple priorities, maintain accurate records, and respond effectively to the needs of students, staff, and faculty. The Administrative Coordinator contributes to the college's mission by ensuring efficient administrative operations and providing consistent support to both academic and service functions. This is a full-time position with standard business hours of Monday through Friday, 8:00 a.m. to 4:30 p.m. The position offers the option to work remotely one day per week initially. Following the probationary period, you will be eligible to work remotely up to two days per week, in accordance with Madison College policy and subject to change.

Requirements

• Associate degree or equivalent working experience.
• 1-3 years of relevant work experience related to the position.

Nice To Haves

• Knowledge of administrative procedures, scheduling practices and recordkeeping standards.
• Knowledge of scheduling systems, academic processes and institutional policies.
• Skill in using administrative software and databases.
• Ability to apply standardized procedures, policies and guidelines across administrative and academic functions.
• Ability to manage multiple processes, meet deadlines and maintain accuracy in a fast-paced environment.
• Ability to exercise independent judgment and problem-solving on routine problems.
• Skill in engaging positively with all populations and communities, contributing to a safe and inclusive learning and work environment.
• Skill in effectively and respectfully communicating with others.

Responsibilities

• Coordinates logistics for meetings, events and trainings including scheduling, communication, materials preparation and on-site or virtual support to ensure smooth and efficient operations.
• Provides administrative support for department operations including calendar coordination, purchasing, travel arrangements, supply ordering and document preparation to facilitate day-to-day functionality.
• Prepares, reviews and maintains a variety of reports, records and data using college systems and tools to support operational accuracy and reporting needs.
• May support onboarding and offboarding processes for faculty, staff, and student employees by facilitating communication, gathering documentation, and ensuring compliance with procedures.
• Provides customer service and frontline support to students, faculty, staff and external partners by answering inquiries, resolving issues and referring questions as appropriate.
• Coordinates purchasing and budget-related tasks such as tracking expenses, reconciling transactions, managing p-cards and supporting grant or contract compliance to maintain financial accuracy.
• Assists with operational processes by supporting compliance activities, maintaining systems, facilitating communications and assisting with general supervision and scheduling of student employees to ensure effective unit operations.
• Exercises independent judgment to solve routine problems, prioritize tasks and improve administrative processes to enhance efficiency and support unit goals.
• Contributes to an inclusive, equitable and supportive environment where everyone at the institution feels valued, respected and empowered to reach their full potential.
• Adheres to college policies, directives and work rules while maintaining a commitment to the college's mission, vision and values.
• Performs other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives.

Benefits

• Vacation
• Holidays
• Health insurance options
• Vision insurance options
• Dental insurance options
• Life insurance options
• Participation in the Wisconsin Retirement System (WRS)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Associate degree