Administrative Coordinator

Stevenson University • Pikesville, MD

453d

About The Position

The Administrative Coordinator at Stevenson University plays a crucial role in managing the office operations of the Wellness Center. This position involves providing clerical support, maintaining health and counseling records, scheduling appointments, and supervising student employees. The role requires strong organizational and communication skills, as well as the ability to handle confidential information with discretion.

Requirements

• High school diploma or GED with five years of related experience or an equivalent combination of education and experience.
• Associate's degree preferred.
• Proficient in Microsoft Office, especially Excel and Office 365.
• Knowledge of medical terminology and record processing.
• Excellent verbal communication skills and customer service skills.
• Strong organizational and management skills.
• Ability to work under time pressures and maintain accuracy.

Nice To Haves

• Experience with social media management for promoting wellness initiatives.
• Knowledge of data management practices.

Responsibilities

• Manage and organize student medical records using Medicat technology in compliance with HIPAA regulations.
• Answer phone calls, greet individuals, and schedule appointments for Wellness Center staff.
• Triage students for counseling or health appointments via phone or in-person.
• Process and enter health information data for incoming students, ensuring compliance with health requirements.
• Maintain and update databases for the Wellness Center, including website and social media.
• Attend staff meetings and transcribe minutes as required.
• Hire, supervise, and train student employees and interns.
• Perform administrative duties such as preparing reports, scheduling meetings, and managing projects.
• Assist with Student Affairs and university events, including open houses and orientations.
• Create and edit brochures and flyers regarding Wellness services.

Benefits

• Professional development workshops
• Participation in university events
• Flexible scheduling for evenings and weekends as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Educational Services
• Education Level: High school or GED