Administrative Coordinator
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About The Position
We are a global law firm with a powerful strategic focus and real momentum. Our industry-focused strategy is seeing us take on pioneering work in places that others have yet to reach. Our shared values define our culture and our workplace. You will find us to be unusually collegial, team-oriented, and ready to innovate. We work seamlessly across practices, offices, and around the world. This elimination of boundaries has allowed us to evolve into a law firm that works as hard for its culture as it does for its clients. The position in our Austin, Texas office requires a dependable, polished, and poised individual who is a self-starter with the ability to provide a high-level of customer service and support to the office. Responsibilities include but are not limited to: Coordinate logistics for administrative meetings and events, including diversity initiatives, trainings, and practice team special meetings. Assist Office Administrator with coordination and execution of firm sponsorships, client development and entertainment tickets, and other client events. Assist the Office Administrator with office budget preparation and tracking. Process expenses in expense management system and maintain tracking system for vendor invoices. Submit office maintenance requests in building tenant service system. Provide coverage for the reception desk when needed. Assist with the scheduling of conference rooms and work with practice coordinators, office services, and IT personnel to ensure seamless client services including but not limited to arrangements for food orders, video conferencing, and computer equipment. Assist with clerical duties as requested. Other duties as assigned. Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
