Administrative Coordinator

Heluna Health•City of Industry, CA

4d•$32 - $36

About The Position

Heluna Health is a national nonprofit leader in providing program and support services to optimize population health. In any given year, our organization either directly implements or provides the administrative support for public health and social service initiatives across a broad spectrum of population health domains. Heluna Health is an innovator of direct service programs, including the largest nonprofit network of WIC centers in the nation (the USDA-funded Special Supplemental Nutrition Program for Women, Infants, and Children), a community-based, nationally accredited dietetic internship program, outbreak response, and a nationally-recognized early literacy program that has been shown to reduce school readiness disparities for low-income kids. Heluna Health offers a full range of program development, personnel, financial, and grant management solutions to researchers, universities, consortia, government agencies, community organizations, and population health practitioners to help more people live healthy and productive lives. Salary Range: $32.14 to $36 per hour, commensurate with experience. SUMMARY Directly reporting to the Chief Program Officer (CPO), this individual will provide high-level administrative support and coordination, handling a wide range of administrative and executive support-related tasks in support of the Program Management Department. This person must possess the ability to interact with staff, clients, and vendors (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient. Must be able to provide excellent internal and external customer service.

Requirements

Accurate - Ability to perform work accurately and thoroughly.
Analytical Skills - Ability to use thinking and reasoning to solve a problem.
Communication, Written and Oral - Ability to communicate in writing clearly and concisely. Ability to be pleasant, articulate and accurate on the phone with all parties.
Organized - Possessing the trait of being organized or following a systematic method of performing a task.
Time Management - Ability to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
Bachelor’s degree in Business Administration or related field; OR five years of equivalent experience.
Computer Skills - Intermediate PC skills required. Must be proficient with Microsoft Word, Excel, and Outlook.

Nice To Haves

Sense of humor - always an asset.
Familiarity with Microsoft Project and desktop publishing is preferred

Responsibilities

Assists the Chief Program Officer with all administrative tasks
Responsible for heavy calendar management to coordinate the Chief Program Officer meetings and reserving appropriate set-ups
Maintains department calendar of scheduled days off
Assists with the preparation of invoice approvals
Prepares minutes of department meetings
Responsible for the department’s office supply requirements
Reviews and summarizes miscellaneous reports and documents
Arranges travel schedule and reservations as needed
Prepares reports by collecting and analyzing information
Drafts letters or documents and routes correspondence
Participates, with other agency support staff, in agency-wide support functions (such as front desk support, phones, and mail functions) as needed or requested.
Files department documents
Assists the CM department with administrative needs as directed by the Chief Programs Officer.
Other duties as assigned