Administrative Coordinator

Ritz-Craft Corporation Management•Mifflinburg, PA

About The Position

An Administrative Assistant is responsible for performing a range of clerical and administrative tasks to support daily operations in an office setting. These tasks may include, but are not limited to answering phones, greeting guests, entering data, keeping records up to date for the office, and sending and receiving mail and other correspondence

Requirements

Flexibility and the ability to prioritize new tasks as they come in
Interpersonal communications
Organizational Skills
Basic Computer Proficiency (email, data entry, spreadsheets, etc.)
Multitasking Skills
Time Management
Customer Service
High Attention to Detail and Reliability
High school diploma or GED
Prior experience with Microsoft Office and typing
Excellent communication and interpersonal skills
Familiarity with multi-line telephone system

Nice To Haves

Associate or bachelor's degree in communication or business preferred

Responsibilities

Answer and direct incoming phone calls in a professional manner
Coordinate scheduling for contractors, vendors, and site visitors
Assist with processing and paying invoices in a timely manner
Support purchasing of materials, supplies, and office needs
Set up new vendor accounts and maintain required documentation, including W-9s
Track orders and follow up on deliveries as needed
Maintain organized records and filing systems (electronic and paper)
Provide general administrative support to plant leadership
Assist with additional tasks and projects as assigned based on operational needs