Administrative Coordinator
About The Position
The Administrative Coordinator plays a critical role in ensuring the smooth, efficient operations of CHN’s executive leadership and Board of Directors. This is not just a scheduling role. It is a position for someone who anticipates needs, solves problems before they arise, and brings structure and follow-through to a fast-paced, purpose-driven environment. You will serve as a trusted partner to members of the executive team, providing high-level administrative support, managing multiple calendars, coordinating board functions, and ensuring leadership is prepared, informed, and supported. We are looking for someone who: Is detail oriented and highly organized Thinks ahead and anticipates needs Takes initiative without waiting to be asked Communicates clearly and professionally Handles confidential information with discretion Thrives in a collaborative, mission-driven environment
Requirements
- Prior experience in administrative, executive support, or office coordination roles is preferred.
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills.
- High attention to detail in composing, reviewing, and proofreading materials, establishing priorities, and meeting deadlines.
- Proficiency in Microsoft 365 applications (Word, Copilot, Excel, PowerPoint, Outlook, Teams, SharePoint).
- Analytical and problem-solving skills with a proactive mindset.
- Positive, enthusiastic attitude and commitment to excellence.
- Reliable transportation, possession of a valid driver’s license, and maintenance of automobile insurance coverage that meets organization coverage limit requirements. (Bodily Injury $100,000 each person and $300,000 each occurrence and Property Damage of $100,000 each occurrence).
Responsibilities
- Manage calendars and schedule meetings for three executives, and proactively review upcoming schedules to share relevant details or materials ahead of meetings as needed.
- Maintain organized, secure digital and physical files for the executive team, ensuring sensitive information is handled in line with privacy policies.
- Coordinate conferences, travel, and related logistics across the organization, ensuring all details are managed efficiently and accurately.
- Set up and organize meeting rooms with necessary materials and technology.
- Contribute to special projects and provide flexible support to meet evolving executive and administrative needs.
- Coordinate board and subcommittee meetings, including scheduling in alignment with executive calendars and preparing meeting spaces, materials, and technology.
- Prepare, distribute, and maintain board agendas, minutes, resolutions, and supporting documentation.
- Attend board and subcommittee meetings to record detailed minutes and produce formal meeting records.
- Track post-meeting action items and follow up to support timely completion.
- Maintain accurate, well-organized board records and manage the board SharePoint site.
Benefits
- Comprehensive benefits package, including dental, vision, and health insurance
- Up to 4% employer match on your 401(k)
- Generous paid vacation and sick time
- Full access to employee perks such as our Employee Assistance Program (EAP), social groups, on-site wellness center, travel and financial assistance, and employee discount programs
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
