Administrative Coordinator

Franklin Pierce University•Rindge, NH

About The Position

Franklin Pierce University seeks a highly organized, detail-oriented, and collaborative Administrative Coordinator to support the ReGen Valley Tech Hub Clinical Readiness initiative. Reporting directly to the Executive Director, this position plays a critical role in ensuring the efficient day-to-day operations, coordination, and administrative infrastructure of a complex, multi-partner, grant-funded initiative. The Administrative Coordinator serves as a central point of organization and communication for the ReGen team, supporting both internal operations and external stakeholder engagement. This role requires a professional who is exceptionally well-organized, proactive, and responsive, with the ability to manage multiple priorities while maintaining a high level of accuracy, discretion, and professionalism. Responsibilities span administrative coordination, meeting and event management, grant tracking and reporting support, documentation management, and internal communications. The Administrative Coordinator also supports compliance with grant requirements by ensuring timely, accurate, and well-documented reporting and record-keeping processes. This position is well-suited for an early- to mid-career professional with demonstrated organizational ability, strong communication skills, and an interest in healthcare innovation, workforce development, or academic program design. The right individual, who may prefer to work part time will be considered.

Requirements

Associate Degree or Bachelor's degree in Business, Public Health, Health Sciences, Communications, Education, or a closely related field
Minimum of two (2) years of professional experience in administrative or operational support role, project coordination, communications, or a related role
Strong written communication skills with experience editing and distributing professional documents, presentations, and executive-level summaries
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Excellent organizational skills, attention to detail, and ability to manage multiple concurrent priorities
Proactive self-starter with strong interpersonal skills and the ability to work effectively with diverse stakeholders
If remote, experience working remotely in an Executive Assistant/Administrative Coordinator role

Nice To Haves

Proficiency in financial tracking software.
Experience supporting senior leadership in a fast-paced academic, healthcare, nonprofit, or innovation-focused environment.
Experience with project management platforms (e.g., Smartsheet, Asana, Monday.com) or data visualization tools (e.g., Tableau, Power BI, Canva)
Experience preparing materials for grant reporting, advisory board presentations, or multi-stakeholder audiences.
Comfort operating in an ambiguous, evolving initiative where structure and process are being built in real time.

Responsibilities

Provide high-level administrative support to the Executive Director in order to ensure efficient coordination of day-to-day activities of the Clinical Readiness initiative
Manage internal communications across team members with professionalism, responsiveness, and attention to detail
Coordinate meetings across a diverse group of stakeholders, including scheduling, agenda development, material distribution, and follow-up communications
Prepare, record, and distribute meeting minutes and action items in a timely and organized manner
Maintain organized systems for record-keeping, document management, version control, and archiving of grant-related materials
Support calendar coordination for key team members and ensure alignment across meetings, milestones, and deliverables
Support the organization and presentation of data for internal updates, leadership briefings, and external reporting
Support the stewardship of grant-related administrative processes, including tracking expenses, documentation, and reporting inputs
Work closely with the Operations Manager to maintain up-to-date tracking systems and ensure alignment with grant requirements and timelines
Assist in the preparation and compilation of materials for required grant reports, including semi-annual and ad hoc reporting
Ensure that documentation supporting grant activities is complete, accurate, and audit-ready
Participate actively in team planning, brainstorming, and strategy sessions — contributing ideas, creative input, and a troubleshooting challenges
Support onboarding, orientation, and integration of new team members and collaborators into project processes and systems
Contribute to grant reporting documentation, performance metric tracking, and evaluation of grant activities as directed
Provide responsive and professional support to team members and partners, serving as a helpful and reliable point of contact
Contribute to the compilation of materials that demonstrate program impact and progress
Take on emerging responsibilities and special projects as the initiative evolves and the team's needs grow