Administrative Coordinator

University of New Mexico • Albuquerque, NM

4d • $20 - $27 • Hybrid

About The Position

The School of Medicine's Executive Vice Dean’s Office has an exciting opportunity for an innovative, detail oriented Administrative Coordinator to join our dynamic team. The ideal candidate will be a highly motivated self-starter with excellent customer service and communication skills.
This role is responsible for delivering high-level administrative support to the SOM Dean, Senior Associate Dean for Clinical Affairs, SOM Administrator, and Executive Project Director.
This individual must have strong interpersonal skills and the ability to build relationships, have superior judgement and discretion when dealing with confidential and sensitive matters and be a forward-looking thinker who can anticipate needs, proactively solve problems, and take initiative.
See the Position Description for additional information.

Requirements

• High school diploma or GED
• At least 5 years of experience directly related to the duties and responsibilities specified
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement

Nice To Haves

• Bachelor’s Degree
• Demonstrated ability to work with frequent interruptions and distraction in a fast-paced environment, including ability to prioritize, handle multiple tasks, and meet critical deadlines
• Extensive experience in scheduling and coordinating meetings
• Knowledge of the Banner Finance System
• Intermediate to advanced knowledge of Microsoft Word, Excel, Outlook and PowerPoint
• Demonstrated positive approach with the highest level of customer service and responsiveness

Responsibilities

• Managing complex calendars
• Arranging travel plans and processing travel reimbursements
• Entering bi-weekly and monthly time reports
• Triaging telephone communication
• Greeting and directing visitors
• Resolving administrative problems and inquiries
• Maintaining data lists
• Preparing reports
• Creating/maintaining Smartsheets
• Assisting with ongoing projects
• Serving as primary point of direct administrative contact and liaison with SOM departments
• Providing backup for the Administrative Officer

Benefits

• This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance.
• UNM offers educational benefits through the tuition remission and dependent education programs.
• As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED