Administrative Coordinator, JSSOM-Academic Affairs St (Onsite)

University of Texas Medical Branch (UTMB)•Galveston, TX

5d•Onsite

About The Position

To provide professional guidance, supervision, and coordination in the administrative duties of a department, including operational coordination, administrative workflow management, and support of departmental programs, committees, and student-facing initiatives

Requirements

Bachelor's degree or equivalent in related field
2 years related experience

Nice To Haves

Medical School Exprience

Responsibilities

Plans, organizes, and coordinates administrative duties and departmental workflows to support daily operations.
Assists with personnel management functions such as recruitment, onboarding scheduling, and timekeeping support for departmental staff and student assistants.
Assists with budget tracking, purchasing, and financial documentation and serves as Procurement Card Department Coordinator.
Coordinates procurement of equipment and supplies and manages all phases of acquisition cycle in accordance with institutional policies.
Interprets rules, regulations, and policies and executes administrative processes as applicable.
Conducts special projects , prepares reports, and coordinates documentation for departmental initiatives and committees.
Coordinates administrative support functions for departmental programs, events, and student-facing activities.
Provides operational support for time-sensitive processes such as committee coordination, documentation management, and program logistics.
Oversees and coordinates the departmental Student Assistant program, including hiring support, onboarding, scheduling, and workflow oversight.
Adheres to internal controls established for department.
Performs related duties as required.