Administrative Coordinator (Part Time)

MSA Professional Services • Duluth, MN

1d • $19 - $30 • Onsite

About The Position

MSA has an opportunity for a Part Time Administrative Coordinator to join our team onsite in our Duluth office. This person will assist our technical professionals with a variety of administrative tasks including word processing, event planning and office organization. Working hours are between 10:00am and 3:00pm Monday through Friday with some flexibility required for events or new employee onboarding. If you are detail oriented with the ability to solve problems, consider joining our team! What does it mean to serve communities for over 100 years? At MSA, it means creating spaces where people can raise families, grow businesses, connect with their neighbors, and feel at home. We began in 1919 with a single entrepreneur in Baraboo, Wisconsin. Today, we’re a team of 400+ employee-owners making an impact across the country. As a 100% employee-owned firm, we take pride in our work—because we truly own it. That ownership mindset shapes everything we do, from the quality of our designs to the way we support one another. We’re driven by integrity, collaboration, and a belief in building lasting relationships—with clients and with each other. If you’re looking for a place where your work matters, your voice is heard, and your contributions help shape communities for generations, MSA might be the place for you.

Requirements

• Associates degree or higher degree in Office Administration or related field preferred
• Prior administrative office experience preferred
• Advanced knowledge of Microsoft Office and Outlook required
• Prior experience with Microsoft Teams preferred
• Valid driver’s license and personal vehicle are required for routine office errands (mileage is compensated)
• Ability to prioritize between multiple tasks, detail-oriented, self-motivated, and great verbal and written communication skills desired.
• The selected candidate must be authorized to work for any employer in the U.S. without requiring visa sponsorship now or in the future. We are unable to provide or take over sponsorship of an employment visa for this role.

Nice To Haves

• The ideal candidate will have prior experience in the construction, engineering, environmental and/or architecture fields
• Prior experience with FTP websites and/or ERP database would be a plus
• Prior experience with a PDF editor preferred

Responsibilities

• Assisting engineers, team leaders, IT and marketing as needed as the main point of contact for the office
• Ability to maintain and meet project deadlines
• Developing and maintaining office procedures to keep office running smoothly
• Creating, proofreading and formatting a variety of engineering related documents; reports, letters, proposals, etc.
• Scanning, copying, printing and filing documents including but not limited to contracts and proposals
• Answering all incoming phone calls, greet and assist walk-in clients and guests
• Handling incoming and outgoing mail and packages
• Managing and ordering supplies for office and break room
• Scheduling appointments, managing schedules for meetings, including ordering lunch when needed and planning office social events
• Scheduling repairs for general office space, equipment and maintenance, and coordinating with vendors and suite landlord
• Assisting with workstation setup and maintaining IT asset inventory, along with onboarding new hires
• Workshare with other administrative coordinators allowing schedule flexibility and chance to assist with a variety of projects across all offices
• Collaborate with fellow administrative coordinators to diversify projects across all offices as part of a unified team, promoting flexibility and opportunities to contribute

Benefits

• Quality Insurance Options: Medical, dental, and vision coverage for you and your family
• Paid Time Off: Minimum of 17 days in the first year for full-time employees
• Paid Holidays: 8 holidays per year
• Paid Parental Leave: 2 weeks for both parents, with additional time for birth parents under MSA’s Short Term Paid Leave
• Supplemental Insurance: 100% paid life, long-term disability, and short-term disability insurance
• Employee Stock Ownership Plan (ESOP): 100% employee-owned, with stock provided at no cost
• 401k Retirement Savings Plan: Generous employer match, immediately 100% vested
• Short Term Incentive (STIP) bonus

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 251-500 employees