Administrative Coordinator FT Days
About The Position
Under the general supervision of the administrative director for the department, assumes responsibility for the day-to-day administrative functions of an assigned division. Coordinates the business operations of the division and supervises the work of assigned support personnel. Assists with annual budget development and monitors the division's financial data to ensure budget compliance; identifies and reports variances. Assembles statistical data and prepares written summaries and memoranda. Ensures adherence to hospital and department policies and procedures. Acts as liaison between the assigned pediatric specialty area and WSU, UPEDS, affiliated physician corporations (PC's) and other DMC hospitals and institutions. May prepare, administer and archive personnel actions, employment agreements, consultant contracts and payments or other confidential documents.
Requirements
- Bachelor's degree in Business or a related field, or the equivalent combination of education and/or experience.
- One to two years progressively more responsible experience including the performance of administrative duties for key leadership personnel.
- Analytical ability to gather and interpret data, to identify discrepancies, problems or issues, to obtain advice when precedents are unclear or unavailable and to determine methods for ensuring compliance with functional/organizational/service policies and procedures.
- Communication and/or interpersonal skills for contact with internal and external customers/stakeholders to discuss and interpret technical information and department or function policy.
- Project management skills including the ability to define program, project, or process objectives, identify stakeholders and their interests, plan steps, coordinate and allocate human, technological and fiscal resources to accomplish goals and objectives in a resourceful yet timely manner.
- Leadership skills including demonstrated willingness to pursue leadership roles with increasing levels of accountability, comfort with decision-making responsibilities, coaching, teaching and counseling skills, and the ability to inspire and build confidence in others and to forge alliances and garner support.
- Proficiency with basic data base computer software.
Responsibilities
- Assumes responsibility for the day-to-day administrative functions of an assigned division.
- Coordinates the business operations of the division
- Supervises the work of assigned support personnel.
- Assists with annual budget development
- Monitors the division's financial data to ensure budget compliance
- Identifies and reports variances.
- Assembles statistical data and prepares written summaries and memoranda.
- Ensures adherence to hospital and department policies and procedures.
- Acts as liaison between the assigned pediatric specialty area and WSU, UPEDS, affiliated physician corporations (PC's) and other DMC hospitals and institutions.
- May prepare, administer and archive personnel actions, employment agreements, consultant contracts and payments or other confidential documents.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
