Administrative Coordinator

DeKalb County•Tucker, GA

2d•$46,441 - $74,769

About The Position

The purpose of this classification is to serve as the office manager for a large division or department. While the essential functions are similar to those of an Administrative Assistant, Administrative Coordinators are broadly responsible for all administrative support functions in a division or department, whereas Administrative Assistants typically focus more narrowly on one or more aspects of the work. Work often requires a broader knowledge and comprehension of techniques, information, methods, and organizational procedures, wherein a moderate latitude for judgment relative to understanding and interpretation is required.

Requirements

Associate degree in Office Administration or Office System Technology preferred
Five years of progressively responsible office administration (preferably in a public sector), customer service, or records management experience
Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job

Responsibilities

Leads and coordinates daily work activities of administrative support staff in the department
Serves as liaison between the assigned department and other departments/divisions, staff members, County officials, the public, community leaders, outside agencies, or other individuals or organizations for the distribution and receipt of routine information
Serves as departmental human resources liaison
Provides administrative/secretarial support for management and/or staff of assigned department/division
Processes documentation pertaining to budget or general financial management
Processes purchasing documentation
Receives and sorts incoming documentation and materials
Performs customer service functions in person, by telephone, and by mail
Provides administrative support for boards, committees, or other meetings
Maintains department webpage, social media, and online enrollment
Coordinates arrangements for various meetings
Processes a variety of documentation associated with department operations within designated timeframes and per established procedures
Maintains file system of various files/records for the department
Maintains current maps, telephone lists, directories, operating manuals, procedures, and other reference materials
Conducts research of department files, database records, hardcopy materials, internet sites, or other sources as needed
Monitors inventory of department supplies and forms
Communicates with supervisor, employees, volunteers, other departments, County officials, other municipalities, government agencies, attorneys, engineers, contractors, vendors, sales representatives, customers, the public, community organizations, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.