Administrative Coordinator

Brown University • Providence, RI

6d • Hybrid

About The Position

The Administrative Coordinator supports the Assistant Deans in the Office of Medical Education and the Assistant Director of the Office of Medical Education/Primary Care Population Medicine Program for needs in the office including scheduling, ordering supplies, coordination of events, food ordering and reimbursements. This position also supports lecturers' needs, as well as administrative support for third year clerkships. The Administrative Coordinator also supports the Primary Care-Population Medicine Program including the LIC (third year of the program) with coordination of student calendars, check-in meetings and data needed for meetings, as well as room scheduling and coordination of monthly/bi-annual meetings. This position also supports faculty who lecture for the program, as well as course leaders. The Administrative Coordinator will work closely with the LIC Coordinator and the Program Director of the PC-PM program to plan and implement activities throughout the year related to the PC-PM program including graduation and special events.

Requirements

• Bachelor’s degree and 1-2 years of related experience, or equivalent combination of education and experience.
• Strong organizational and time management skills
• Excellent computer skills: Workday, database maintenance, desktop publishing, FileMaker, and other computer software
• Strong writing/editing skills
• Excellent interpersonal skills with the ability to effectively work with a diverse population of administrators, students, faculty.
• Criminal background and education check required.
• This position is not eligible for Visa sponsorship.

Nice To Haves

• Academic work experience and a business degree or certificate.

Responsibilities

• scheduling
• ordering supplies
• coordination of events
• food ordering
• reimbursements
• coordination of student calendars
• check-in meetings
• data needed for meetings
• room scheduling
• coordination of monthly/bi-annual meetings
• plan and implement activities throughout the year related to the PC-PM program including graduation and special events

Benefits

• Information on the Benefits of Working at Brown can be found here.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees