Administrative Coordinator- AZ- Biomedical Sciences

Midwestern University • Glendale, AZ

1d • Onsite

About The Position

The Administrative Coordinator provides administrative support to the Biomedical Sciences Program faculty, office and lab staff, and students. In addition, they direct the weekly activities of a full-time and part-time administrative assistant and lead the office administration in consultation with the Program Director. The position reports directly to the Program Director of the Biomedical Sciences Program.

Requirements

• Must be able to work in a constant state of alertness and safe manner and have regular, predictable, in-person attendance.
• Bachelor’s degree strongly desired. High School diploma or GED with 5 years of administrative experience required.
• Excellent organizational skills, possess the ability to prioritize and conduct themselves in collegial manner required.
• A minimum of 3 years’ supervisory experience required.
• Computer proficiency in MS Office (Word, Excel, Outlook) required.

Nice To Haves

• Associate’s degree or equivalent from two-year college/technical school strongly preferred.
• Previous work experience in an administrative role in the academic environment strongly preferred.
• Previous experience working with students and faculty highly desired.
• Extensive knowledge of CARS and MS Access system desired.

Responsibilities

• Coordinate, organize and lead monthly meetings of the administrative staff to ensure that essential administrative functions of the program are accomplished in a timely and efficient manner
• Coordinate program recruitment efforts under the direction of the Program Director, including: identifying and registering for recruitment fairs and arranging travel and accommodations for the Program Director, faculty and staff at in-state and out-of-state recruiting fairs
• Coordinate student shadowing at the Multispecialty Clinic and with other MWU programs
• Prepare MWU expense reports and check requests for the Program Director
• Maintain confidential student records (e.g. student academic progress and enrollment reports) and faculty information (e.g., student’s instructor and course evaluations), and distribute instructor evaluations under the direction of the Program Director
• Organize annual on-campus events such as informational events for pre-health advisors, program retreats, graduation banquets and receptions, research forums, and faculty recruiting
• Create, maintain, and distribute meeting minutes for program meetings and assigned program committees
• Coordinate analysis of program data related to attrition, admissions, and student outcomes for program self-assessment Committee
• Coordinate program admissions records and tracking for the program Admissions Committee
• Maintain the Program Director’s calendar and coordinate the general Program calendar
• Make annual changes to the program catalog and website
• Liaison with other college departments and programs
• Greet and assist students and visitors when they enter the program suite
• Serve as the primary point of contact for general inquiries made via email and telephone
• Order general office supplies and equipment
• Assist with additional projects and events as assigned

Benefits

• We offer a comprehensive benefits package that includes medical, dental, and vision insurance plans as well as life insurance, short/long term disability and pet insurance.
• We offer flexible spending accounts including healthcare reimbursement and child/dependent care account.
• We offer a work life balance with competitive time off package including paid holiday’s, sick/flex days, personal days and vacation days.
• We offer a 403(b) retirement plan, tuition reimbursement, child care subsidy reimbursement program, identity theft protection and an employee assistance program.
• Wellness is important to us and we offer a wellness facility on-site with a fully equipped fitness facility.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level