Administrative Coordinator (HYBRID REMOTE)
About The Position
The Administrative Coordinator supports the day-to-day operations of the Research Integrity Office and provides cross-functional coordination for the Institutional Review Board (IRB), Institutional Animal Care and Use Committee (IACUC), Institutional Biosafety Committee (IBC), and Research Conflict of Interest (COI) program. This role ensures efficient committee administration, accurate records, timely communication, and compliance-focused coordination to advance ethical, compliant, and high-quality research across the institution. Professional telephone and email etiquette and customer satisfaction in support of the mission of CUH. Demonstrates Cooper Core Values and Service Standards. Utilizes Aidet in all interactions. Support shared inboxes. Triage inquiries and route issues and assignments appropriately. Provide timely status updates to investigators and committee members. Uphold service standards for turnaround times.Maintain shared folders, calendars, tracking logs, and meeting workflows. Maintain operational SOPs and process documentation. Maintain official records, decision letters, rosters, training/compliance documentation, and version-controlled templates/forms. Manages confidential and sensitive information responsibly. Support the committee Chair and Administrator at meetings, which may include conference room scheduling, ordering refreshments, printing materials, preparing agendas, distributing materials to members, monitoring attendance and quorum, drafting minutes and decision letters. Coordinate annual program cycles (e.g., continuing reviews, triennial renewals, annual disclosures, policy updates). Schedule facility inspections. Send reminders to committee members and investigators. Generate routine and ad hoc reports (volume, turnaround times, metrics, compliance trends) for leadership and departments upon request. Attends all Team Huddles and Meetings. All other duties as assigned.
Requirements
- 2 years preferred experience in an administrative healthcare setting.
- Associates Degree Required
- Communication – Ability to communicate professionally with patients, visitors and coworkers
- Proficiency with Microsoft 365 (Outlook, Teams, SharePoint, Word, Excel)
- Experience with electronic research administration platforms (e.g. Cayuse)
Responsibilities
- Support the day-to-day operations of the Research Integrity Office
- Provide cross-functional coordination for the Institutional Review Board (IRB), Institutional Animal Care and Use Committee (IACUC), Institutional Biosafety Committee (IBC), and Research Conflict of Interest (COI) program
- Ensure efficient committee administration, accurate records, timely communication, and compliance-focused coordination
- Maintain shared folders, calendars, tracking logs, and meeting workflows
- Maintain operational SOPs and process documentation
- Maintain official records, decision letters, rosters, training/compliance documentation, and version-controlled templates/forms
- Support the committee Chair and Administrator at meetings
- Coordinate annual program cycles
- Schedule facility inspections
- Generate routine and ad hoc reports
- Attends all Team Huddles and Meetings
- All other duties as assigned
Benefits
- Cooper offers full and part-time employees a comprehensive benefits program, including health, dental, vision, life, disability, and retirement.
- We also provide attractive working conditions and opportunities for career growth through professional development.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
Number of Employees
5,001-10,000 employees
