Administrative Coordinator - Full Time

Jefferson Health Plans • Philadelphia, PA

3d

About The Position

The administrative coordinator of the Jefferson Center for Interprofessional Practice & Education provides office management and leadership of special events, as well as support of daily operations of all Center activities. The incumbent is responsible for ensuring faculty, staff, and students are equipped with the tools required to enact the mission of the Center. The administrative coordinator plays a key role in developing and managing relationships with all stakeholders and facilitating achievement of JCIPE’s strategic goals. Job Description Essential Functions Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson. Serves as the primary point of contact for JCIPE, liaising and building relationships across the enterprise to support the Center mission Supports the operation of all JCIPE programs and initiatives, including recruitment, development, and delivery Organizes all JCIPE events, including leadership of its biennial, national conference for ~200 attendees, overseeing scheduling and correspondence, as well as all logistical components Manages JCIPE awards process, establishing a timeline, scheduling review, collating applications, and coordinating communications and publicity Coordinates 20 calendars for Center team, employing technological tools for meeting scheduling and execution Oversees office supply inventory and meeting and conference room scheduling Manages annual room scheduling process for all 15 Center programs Coordinates travel plans for all team members Completes purchases and reimbursements for Center expenditures and processes Center revenue Conducts monthly reconciliation of budget expenditures and revenue Assists with meeting preparation and formatting of Center materials Maintains confidential records and information

Requirements

• Effective oral and written communication and relationship-building skills across multiple stakeholder groups
• High level of organization and detail-orientation
• Ability to troubleshoot independently
• Ability to use discretion and appropriately manage confidential information
• High school diploma or GED required
• Minimum of two years of professional experience in a fast-paced educational or clinical environment

Nice To Haves

• Bachelor’s degree preferred.
• Event planning experience preferred.

Responsibilities

• Serves as the primary point of contact for JCIPE, liaising and building relationships across the enterprise to support the Center mission
• Supports the operation of all JCIPE programs and initiatives, including recruitment, development, and delivery
• Organizes all JCIPE events, including leadership of its biennial, national conference for ~200 attendees, overseeing scheduling and correspondence, as well as all logistical components
• Manages JCIPE awards process, establishing a timeline, scheduling review, collating applications, and coordinating communications and publicity
• Coordinates 20 calendars for Center team, employing technological tools for meeting scheduling and execution
• Oversees office supply inventory and meeting and conference room scheduling
• Manages annual room scheduling process for all 15 Center programs
• Coordinates travel plans for all team members
• Completes purchases and reimbursements for Center expenditures and processes Center revenue
• Conducts monthly reconciliation of budget expenditures and revenue
• Assists with meeting preparation and formatting of Center materials
• Maintains confidential records and information

Benefits

• Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts.
• Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service.
• All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED