Administrative Coordinator (8 hours or Less per Week, Non-Benefit Eligible) - Old Red Medical Museum

University of Texas Medical Branch • Galveston, TX

33d • Onsite

About The Position

To provide professional guidance, supervision, and coordination in the administrative duties of a department.

Requirements

• Bachelor's degree or equivalent in a related field and 2 years of related experience.
• Proficiency with Microsoft Office software.
• Participate in the analysis of museum budgets.
• Effective problem-solving skills.
• Strong professional communication and interpersonal skills.
• Ability to manage multiple priorities.

Nice To Haves

• Previous experience of working in an academic medical school/heritage environment.

Responsibilities

• Provide administrative support for the museum (serve as a point of contact, scheduling meetings, drafting minutes).
• Maintains collections management records and policies.
• Submit invoices and purchase order requests through the Academic Enterprise Service Center.
• Processes Travel Authorizations and travel reimbursements for museum personnel.
• Adheres to internal controls and reporting structures.
• Perform other related duties as required.
• Coordinate program of tours and events.
• Maintain a calendar of museum activities.
• Interface with UTMB internal services (Facilities, Classroom Services, etc.) personnel.

What This Job Offers

• Job Type: Part-time
• Industry: Educational Services
• Number of Employees: 5,001-10,000 employees