Administrative Coordinator

Mystic Valley Elder Services•Malden, MA

5d•$50,000 - $55,000•Onsite

About The Position

Administrative Coordinator The Administrative Coordinator provides high‑quality support to the Leadership, Development and Marketing teams. This role plays a key part in keeping the departments running smoothly by supporting data entry, coordinating logistics, assisting with the development of marketing materials, and helping ensure efficient day‑to‑day operations. Schedule: This position is full-time, non-exempt, five days a week in the office. No nights or weekends. Compensation: Starting annual salary is $50,000- $55,000 based on experience. Enjoy comprehensive health benefits and our generous paid time off package. With a refreshing culture that is supportive, collaborative, and encouraging of diverse perspectives and backgrounds, and a satisfying balance between your work and personal life, why not join the Mystic Valley Elder Services' Team? Depending on your role and your hours, we offer: Flexible scheduling Competitive salaries Medical, Dental, and Vision 403b Retirement Plan with agency contribution after 2 years of employment 3 weeks accrued Vacation time 3 weeks accrued Sick time 13 Paid Holidays 30 personal hours Ample free parking Tuition reimbursement Employee referral bonuses of up to $2,000

Requirements

Bachelor's degree preferred
Excellent interpersonal skills with demonstrated ability to communicate across all levels, including staff, vendors, and external partners
Ability to maintain confidentiality while working with sensitive information or in sensitive situations
Highly resourceful team player, with the ability to work effectively independently or as a team
Private transportation required
Demonstrates a willingness to take on new tasks with a general attitude that no task is too small, impossible, or cannot be improved
Strong technical proficiency across a range of platforms, including Microsoft 365 (Word, Outlook, Teams, Excel, PowerPoint), Adobe Acrobat Pro, Zoom, and other web‑based applications.
Experience with social media platforms (LinkedIn, Facebook, Instagram), content management systems (website updates and basic publishing), email marketing systems (such as Mailchimp, Constant Contact, or similar), and familiarity with AI tools to support content creation, communication, and administrative efficiency.
Comfortable learning new technologies and adapting tools to support office operations, marketing initiatives, and day‑to‑day coordination.
High school diploma or GED plus 4 years of directly related experience.
Associates degree may substitute for 2 years of experience.

Nice To Haves

Experience with scheduling, document preparation, and filing systems.
Experience supporting senior leadership or multiple departments
Familiarity with nonprofit, municipal, or human service environments
The ideal candidate will live in or adjacent to the MVES service area

Responsibilities

Provide administrative support to the Leadership, Development, and Marketing teams, including scheduling, document preparation, data entry, filing, and general coordination.
Serve as the primary point of contact for internal office needs, space planning, and operational support.
Assist with the preparation and coordination of development and marketing materials, including flyers, newsletters, surveys, social media, and more.
Support day‑to‑day office operations by assisting with supply ordering, inventory tracking, and coordination of shared resources.
Coordinate internal and external meeting and event logistics and support internal communications and scheduling.
Work closely with the Operations and HR teams on projects such as moves, emergency planning, and events
Maintain cleanliness and organization of shared office spaces
Draft meeting presentations and minutes, and help with additional administrative tasks as needed
Other duties as assigned