Administrative Coordinator - Streeterville Day Rehab

Shirley Ryan AbilityLab • Chicago, IL

1d • Onsite

About The Position

Shirley Ryan AbilityLab is a global leader in physical medicine and rehabilitation, dedicated to helping adults and children with severe, complex conditions. The organization fosters an innovative culture that values collaboration, excellence, discovery, and compassion, integrating science and clinical care to achieve better patient outcomes. The Administrative Coordinator will be responsible for record keeping, bookkeeping, supply requisition/distribution, and scheduling activities for an assigned department. This role requires consistent demonstration of the Shirley Ryan AbilityLab's Vision, Mission, and Core Values, striving for excellence, contributing to team efforts, and showing respect and compassion for patients, families, and colleagues. The coordinator will also embody core attributes such as Communication, Accountability, Flexibility/Adaptability, Judgment/Problem Solving, Customer Service, Hope, Compassion, Discovery, Collaboration, and Commitment to Excellence.

Requirements

• Minimum 1 year of college or other equivalent post high school experience.
• Minimum 3 years of experience in a general office environment with gradually increasing responsibility.
• Proficiency in Microsoft applications: intermediate level skills in the use of Outlook, Word, and Excel; basic level skills in the use of PowerPoint.
• Proficiency in keyboarding skills.
• Application of a variety of a variety of moderately complex computer PC software and office equipment (photocopying, fax machine, Dictaphone, calculator, multi-line phone, etc.).
• Communication and interpersonal skills necessary to interact on a daily basis with internal/external customers in various circumstances.
• Advanced organizational skills necessary to efficiently prioritize and complete a variety of tasks.
• Ability to collaborate effectively in a team setting in order to maximize quality and efficiently of operations.

Responsibilities

• Performs reception activities including answering the phone and greeting internal/external customers, determining the nature of the need or request, securing appropriate resources, and following-up to insure needs are met.
• Performs record keeping and data file maintenance tasks such as gathering, sorting, and filing materials.
• Enters charges into billing system, which includes processing direct billing forms, petty cash, travel and business, and license renewal reimbursement requests.
• Monitors assigned expense accounts including tracking, investigating, reporting and resolving variances.
• Prepares forms, form letters, correspondence, memos, presentations and other reports, which Includes composing correspondence, creating spreadsheet, tables, and databases.
• Monitors supplies, equipment, and forms, determining appropriate levels of inventory, researching vendors, and tracking and deliveries.
• Schedules meetings, appointments, conferences, and travel arrangements, by preparing and distributing materials and coordinating meeting logistics such as needed.
• Attends meetings and composes minutes.
• Performs all other duties that may be assigned in the best interest of the Shirley Ryan AbilityLab.

Benefits

• Shirley Ryan AbilityLab offers a comprehensive benefits program that is competitive with our industry peers in our geographic locations: https://www.sralab.org/benefits
• Benefits and benefits’ eligibility can vary by position.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees