Administrative Coordinator, Western II Division, African Department

International Monetary Fund•Washington, DC

About The Position

The African Department (AFR) is looking for a motivated Administrative Coordinator to assist in the administrative and organizational work in our Western II Division. This divisional Administrative Coordinator (non-lead) will be providing support to the division’s staff under the guidance of the Division Chief and the Deputy Division Chiefs; and will work closely with the Lead Admin Coordinator. The Western 2 Division includes Cabo Verde, Cote d’Ivoire, Guinea, Liberia, and Sierra Leone. The responsibilities of Administrative Coordinator will include, but not limited to: Document Management: Assist with preparation of country-related documents, briefs and memos with precision, ensuring adherence to Fund style and formatting guidelines. Transmit documents to review Departments, Management, and the Board. Meeting and Events: Organize meetings, seminars, workshops, and/or conferences, including planning, material production, scheduling, logistical arrangements, and liaising with participants and speakers. Initiate social gatherings in the division to foster team building and cohesion. Logistical Support: Manage travel arrangements for division members. Handle expense reports. Workflow Management: Managing AFR’s Review Box. Disseminating action items, tracking responses and following up on deadlines Assisting with administrative processes within the division, and backstopping for other Administrative Coordinators as needed. Monitor the busy work agenda, action items, and shifting priorities and ensure deadlines are met. Department-Wide Initiatives: Occasionally contribute to and support department-wide initiatives. Support the Office Manager on a need-basis for any department-wide project and initiatives.

Requirements

Educational development, typically acquired by the completion of a high school diploma, or equivalent, supplemented by a minimum of four (4) years of relevant experience, is required.
Proficient in Word, compound documents, Excel, Microsoft Teams and various software applications.
Familiarity with PeopleSoft, DARTS, TIMS, DM5, and Fund practices and procedures.
Strong administrative, technological, and organizational capabilities.
Ability to work accurately under pressure, and multitask.
Strong teamwork and collaboration skills.
Flexibility with working hours and readiness for overtime.
Proficiency in English.
Candidates need to have passed the IMF Office Assistant Exam to be considered for this position.
Only candidates who are currently residing in the Washington DC metro area will be considered.
All applicants are expected to include a Statement of Interest as an attachment to the application, which may be used in the screening process for this vacancy.

Responsibilities

Assist with preparation of country-related documents, briefs and memos with precision, ensuring adherence to Fund style and formatting guidelines.
Transmit documents to review Departments, Management, and the Board.
Organize meetings, seminars, workshops, and/or conferences, including planning, material production, scheduling, logistical arrangements, and liaising with participants and speakers.
Initiate social gatherings in the division to foster team building and cohesion.
Manage travel arrangements for division members.
Handle expense reports.
Managing AFR’s Review Box.
Disseminating action items, tracking responses and following up on deadlines
Assisting with administrative processes within the division, and backstopping for other Administrative Coordinators as needed.
Monitor the busy work agenda, action items, and shifting priorities and ensure deadlines are met.
Occasionally contribute to and support department-wide initiatives.
Support the Office Manager on a need-basis for any department-wide project and initiatives.