Administrative Coordinator, Union Square & Co.

Hachette Book Group•New York, NY

8d•$62,000 - $68,000•Hybrid

About The Position

Union Square & Co. is seeking a highly organized self-starter to assist the SVP/ Publisher of Union Square & Co. and work alongside the VP/Associate Publisher to support the execution of seasonal publishing programs across Editorial, Design, Marketing, Publicity, and Sales. In this role, you will serve as the key hub of communications across the editorial, design, marketing, publicity, sales and corporate management teams for Union Square & Co. This position is based in our New York City office. Hachette Book Group has a hybrid model is 3 days in-office, 2 days working from home.

Requirements

1–3 years of relevant experience. Previous administrative experience supporting a senior executive preferred
Strong organizational skills and attention to detail
Ability to manage multiple projects simultaneously in a fast-paced environment
Understand the need to maintain highly confidential information
Excellent inter-personal, oral and written communication skills
Proficiency in Microsoft Office; publishing systems experience a plus
Ability to adapt to changing needs in a fast-paced environment and evolving industry
Please submit a resume AND cover letter.

Responsibilities

Provide administrative support to the Publisher, including scheduling, travel arrangements, and expense management
Coordinate seasonal planning meetings (Launch, Strategy, Sales Conference), including timelines, materials, and follow-ups
Partner with Editorial, Marketing, Design, and Sales to compile seasonal title lists and ensure metadata accuracy
Manage creation and distribution of sales and catalog materials, including Edelweiss submissions and digital assets
Oversee production of sales materials (e.g., galleys, F&Gs) and coordinate print quantities and distribution
Track deadlines and follow up on missing assets across teams
Prepare presentations, meeting materials, and company-wide communications