Administrative Coordinator, Workman Running Press Group

Hachette Book Group•New York, NY

3d•$62,000 - $68,000

About The Position

Workman Publishing is seeking a highly-organized and creative self-starter to assist the President and Publisher of the Workman Running Press Group and the SVP/Publisher of the Workman, Artisan, Black Dog & Leventhal and Workman Calendars imprints. In this role, you will serve as the key hub of communications across the editorial, design, marketing, publicity, sales and corporate management teams for Workman Publishing. Workman Profile: Workman Publishing, founded by Peter Workman in 1968, was acquired by Hachette Book Group in 2021. We are dedicated to maintaining an inclusive and collaborative environment in which our publishing team can learn, grow and thrive. Workman Publishing (WP) is a leading publisher of award-winning lifestyle and nonfiction books, children’s books, cookbooks, parenting/pregnancy guides, and books on gardening, country living, and humor, as well as gift books, fiction, and the most innovative calendar line in the business. We publish backlist classics like What to Expect When You’re Expecting, the Brain Quest card deck and workbook series, Paint by Sticker, and many more visually rich books for readers of all ages. WP includes Workman, Workman Kids, Workman Calendars, Artisan, Black Dog & Leventhal, Storey Publishing, and Timber Press. Workman Publishing is part of The Workman Running Press Group (WRPG) division.

Requirements

Previous administrative experience supporting a senior executive preferred
Demonstrated interest in book publishing preferred
Excellent inter-personal, oral and written communication skills
Time management, multi-tasking and organization skills essential
Detail oriented and able to manage multiple priorities simultaneously
Understand the need to maintain highly confidential information
Proficient in Word, Excel and PowerPoint, Concur, Microsoft Teams, Jabber, as well as capability and interest in learning new applications
Ability to interact effectively and pro-actively with a diverse constituency, including department staff, senior management, support staff, authors, agents, and media
Ability to adapt to changing needs in a fast-paced environment and evolving industry

Nice To Haves

Research, editorial, and/or design skills a plus

Responsibilities

Manage all administrative needs for the President of WRPG and the SVP of Workman, Artisan, Black Dog & Leventhal and Workman Calendars. This includes managing their Outlook calendars, filing Concur expense reports, trafficking material for Publisher’s approval, ordering office supplies, mailing books, coding invoices, and the like.
Schedule meetings, coordinate meeting and travel arrangements as well as business meals and department events.
Draft correspondence on Publisher’s behalf and take meeting minutes when needed.
Manage the department library and other curated shelves and meeting rooms; order books to keep them up to date.
Prepare PowerPoint presentations and other materials for meetings as needed.
Work alongside the President/Publisher and SVP/Publisher in implementing initiatives.
Run select reports as needed.