Administrative Coordinator

University of Arkansas•Little Rock, AR

23h

About The Position

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans. UAMS offers amazing benefits and perks ( available for benefits eligible positions only ): Health: Medical, Dental and Vision plans available for qualifying staff and family Holiday, Vacation and Sick Leave Education discount for staff and dependents (undergraduate only) Retirement: Up to 10% matched contribution from UAMS Basic Life Insurance up to $50,000 Career Training and Educational Opportunities Merchant Discounts Concierge prescription delivery on the main campus when using UAMS pharmacy Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button. The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act. For general application assistance or if you have questions about a job posting, please contact Human Resources at [email protected] . The Administrative Coordinator works under the administrative direction of the Office Manager and is responsible for academic administrative needs of physicians and APRNs for the section of Hematology Oncology. This position receives/processes or routes patient-related calls and inquiries for patients and coordinates general office procedures. The Administrative Coordinator will assist the Office Manager with special projects and works closely with other support staff.

Requirements

Bachelor’s degree plus two (2) years of general administrative office support experience or Associates degree plus four (4) years of general administrative office support experience or High School diploma/GED plus six (6) years of general administrative office support experience required.
Detail-oriented and organized.
Excellent interpersonal skills.
Strong problem-solving skills.
Ability to work independently and interdependently.
Excellent oral and written communication skills.
Ability to work under deadline pressure.
Strong working knowledge of Microsoft Office.

Responsibilities

Coordinates office activities with the office manager and other professional staff within and outside the assigned unit.
Assists with updating the system that is used for Hematology scheduling and submits clinic modifications to ACH to communicate changes to physician schedules.
Maintains UAMS monthly on-call physician schedules and communicates the call schedule with ACH Kid First group.
Gathers information for credentialing for the Pediatric Hematology Faculty.
Oversees completion of the Time and Effort forms for the Pediatric Hematology section.
Updates Pediatric Hematology faculty profiles on the UAMS website.
Enters requisitions/travel in Workday for Pediatric Hematology faculty physicians.
Management of IT inventory in the Pediatric Hematology Sections.
Assist with didactic meetings and organizing meetings for residents.
Requests privileges for department access to various programs and folders for faculty
May perform other duties as assigned.