Administrative Coordinator

Aston Carter•Lincoln, CA

7d•$25 - $27•Onsite

About The Position

Our organization operates within a manufacturing environment where efficiency, accuracy, and teamwork are critical to daily success. We value collaboration, flexibility, and a hands‑on approach to supporting operations. With a small, family‑oriented office culture, team members work closely with leadership and play a meaningful role in keeping production, logistics, and administrative processes running seamlessly. This is a supportive, growth‑oriented environment where contributions are visible and valued. Job Description The Administrative Support Specialist plays a key role in supporting daily manufacturing operations through administrative coordination, logistics support, and office management. This position serves as a central point of support for leadership, shipping and receiving, inventory control, and general office operations. The role is part‑time with flexible scheduling and offers opportunities for growth within the company.

Requirements

Proficiency in administrative support and data entry.
Strong administration and clerical skills.
Bilingual proficiency in Spanish.
Proficient in Microsoft Office Suite.
Excellent organizational skills for filing and maintaining records.
Ability to schedule appointments and manage time effectively.
Basic accounting skills.

Nice To Haves

Ability to work under pressure and meet time constraints.
Strong communication skills and ability to work well with others.
Commitment to excellence and supporting the company's success and profitability.
Ability to work in stationary positions for extended periods.
Professional conduct and adherence to company policies.
Capability to move up to 10 lbs of related documents.

Responsibilities

Manage strategic activities, tactics, planning, and execution of the manufacturing facility.
Process UPS/Unishippers small package shipments.
Utilize GlobalTranz shipping portal for processing LTL shipments.
Generate and prepare E2 Packing Lists for small package and LTL shipments.
Coordinate with approved partial and full truck load brokers and AWI Transportation department for shipping finished products.
Generate Purchase Orders in the E2 shop management system.
Order manufacturing supplies using online and local vendors.
Track receiving of deliveries in the E2 system.
Maintain manufacturing supplies storeroom, ensuring stock levels and organization.
Oversee monthly inventory counting of raw materials and finished products.
Assist with safety program administration, including communications, training, tracking, and inspections.
Prepare expense reports.
Oversee records retention program.
Assist with onboarding new employees.
Plan and organize events.
Receive, process, and distribute all internal and external mail.
Maintain inventory of office supplies.
Answer the main phone line and greet visitors.
Oversee visitor log and sign-ins/outs.
Provide administrative support for General Manager and Operations Manager as needed.
Perform additional administrative tasks as required.