Emergency Hire Administrative Coordinator - Center for Health Research
About The Position
In collaboration with the Grants Development staff, Sponsored Program staff, and CHR Principal Investigators, assist in making purchases as well as monitoring budgets related to CHR’s externally funded grants, which involve approximately ten large scale trials and $20 million in direct and indirect costs. Monitor and reconcile budget transactions and resolve discrepancies. This also includes but is not limited to completing purchases requests, reconciling ProCards purchases, assisting with travel forms and reimbursements, submitting and tracking invoices. Coordinate CHR purchase requisitions, handle payroll related items/paperwork for faculty, staff, and student assistants, facilities management (i.e. facility schedules and facilities work orders), and related administrative paperwork necessary for the function of the Center. Work closely with the Office of Research and Sponsored Programs and regularly track and monitor budgets of CHR’s extramural funding, research grants, discretionary and future funding streams through use of current Cal Poly state and corporation financial planning software (e.g., Dashboards and BOE). Coordinate scheduling, completion, and ongoing maintenance of required trainings and certifications in compliance with campus, corporation, community partner, federal, and other policies for human subject research. Compile reports for funding agencies and periodic Center reports. Provide administrative support for the Mobile Health Unit (MHU) to schedule vehicle repairs, pay vehicle insurance, inform about parking requirements and regulations, track expenses and monitor budget for the MHU and the purchasing of medical supplies.
Requirements
- High school diploma or its equivalent
- Type 45 wpm
- Five (5) years of general office support experience
- Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience
Responsibilities
- Assist in making purchases as well as monitoring budgets related to CHR’s externally funded grants
- Monitor and reconcile budget transactions and resolve discrepancies
- Complete purchases requests, reconciling ProCards purchases, assisting with travel forms and reimbursements, submitting and tracking invoices
- Coordinate CHR purchase requisitions
- Handle payroll related items/paperwork for faculty, staff, and student assistants
- Facilities management (i.e. facility schedules and facilities work orders)
- Track and monitor budgets of CHR’s extramural funding, research grants, discretionary and future funding streams through use of current Cal Poly state and corporation financial planning software
- Coordinate scheduling, completion, and ongoing maintenance of required trainings and certifications in compliance with campus, corporation, community partner, federal, and other policies for human subject research
- Compile reports for funding agencies and periodic Center reports
- Provide administrative support for the Mobile Health Unit (MHU) to schedule vehicle repairs, pay vehicle insurance, inform about parking requirements and regulations, track expenses and monitor budget for the MHU and the purchasing of medical supplies.
Benefits
- Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
1,001-5,000 employees
