Administrative Coordinator

Oregon Health & Science University • Portland, OR

386d • $58,760 - $79,435

About The Position

The Administrative Coordinator position at Oregon Health & Science University (OHSU) provides essential administrative support to the Education team within the Department of Surgery. This role involves a variety of tasks including managing schedules, maintaining records, and supporting both resident and medical student activities. The position requires strong organizational skills, attention to detail, and the ability to work under multiple deadlines in a dynamic environment.

Requirements

• Four years of general office or secretarial experience; OR an Associate's degree or certificate in office occupations or office technology and two years of general office or secretarial experience; OR a Bachelor's degree and two years of general office or secretarial experience; OR an equivalent combination of training and experience.
• Experience in composing correspondence, editing and proofreading documents, and scheduling appointments.
• Skills in MS Office Suite (Word, Excel, PowerPoint, Adobe Acrobat, Outlook) and virtual meeting software (WebEx, Zoom, Skype).
• Ability to accurately type 55 wpm.
• Strong organizational skills and ability to work effectively with management and employees.

Nice To Haves

• Preferred skills in Smartsheet, SharePoint, Teams, Qualtrics, or other survey software.
• Experience in Learning Management System administration or support.
• Demonstrated ability to work in a flexible and fast-paced work environment.

Responsibilities

• Respond to inquiries in the Surgery Education Outlook inbox.
• Update and maintain an internal SharePoint website.
• Act as the primary role for the residency management system (MedHub).
• Support resident simulation education by scheduling and coordinating updates to curriculum and evaluations.
• Maintain records for required certifications such as ACLS and Robotic Assisted Surgery.
• Maintain Outlook calendar appointments for scheduled activities.
• Reconcile and maintain resident activity metrics for accreditation purposes.
• Assist with resident activities and events both virtually and on-site.
• Backup Administrative Coordinator to Program Director.
• Conduct basic office tasks such as filing, copying, and mail sorting.
• Aid Medical Student Coordinator with data entry and coordination of medical students on rotations.
• Assist with medical student events and serve as backup to Medical Student Coordinator.
• Coordinate and implement the administrative process for faculty educational activity metrics.
• Schedule room reservations for annual activities and maintain educational activity metrics via Smartsheet.
• Recruit and schedule faculty for educational activities.

Benefits

• Competitive hourly wage ranging from $28.25 to $38.19.
• Full-time employment with opportunities for professional development.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Associate degree