Administrative Coordinator

RHA Health Services • Asheville, NC

307d

About The Position

We are hiring for an Administrative Coordinator at RHA Health Services in Asheville, NC. If you are a positive and personable individual looking for a satisfying and fun opportunity to make a real difference in the lives of people with intellectual, developmental disabilities, and people facing mental health, and substance use challenges, join our team! The Administrative Coordinator ensures all administrative, accounting, certain service user related, and purchasing functions are handled in an efficient, accurate, and timely manner and is in accordance with company policies and procedures. This role assists the Director in the analysis of the unit's financial performance, through the development, processing, and analysis of performance reports, the preparation of the budget and ensuing analysis of monthly financial reports. The coordinator works closely with the Director on the financial feasibility of development projects and coordinates closely with department heads to establish and monitor systems that provide service user or employee information.

Requirements

• High School Diploma or GED equivalent required.
• Two years of medical office experience.
• Proficient with computers and Microsoft Office including Excel, PowerPoint, and Outlook.
• Excellent verbal, written and interpersonal communication skills.
• Valid driver's license.

Responsibilities

• Assists with Data Entry and Record Management by uploading paper medical records daily following required format.
• Documents release and disclosure on Accounting of Release and Disclosure form and generates and reviews reports as needed.
• Completes data entry of individual served information (e.g., admissions, discharges, medical record updates, data entry, etc.) and ensures billing protocols are followed per required timeframes.
• Provides caseload and authorization management reports as required by Director.
• Answers telephones, greets, and assists customers (individual served, providers, vendors, co-workers) demonstrating appropriate phone etiquette.
• Coordinates Financial Data and Performance by ensuring daily deposits are completed, overseeing petty cash funds, and preparing and maintaining petty cash documentation.
• Performs Administrative Responsibilities including general building maintenance, ordering and maintaining office supplies, and operating office equipment.
• Types documents, forms, and spreadsheets as needed, faxes documents following required procedures, and ensures correct postage on outgoing mail.
• Participates on committees and in unit/community meetings as needed and receives ongoing training and skills enhancement through conferences, seminars, and relevant training.

Benefits

• Payactiv: early access to the money you've earned from hours you've already worked, before payday!
• Employee perks and discount program: to help you save money!
• Paid Time Off (full-time employees only).
• Health/Insurance (full-time employees only).
• 401(k) retirement savings program.
• Wellbeing Programs: Physical, Emotional and Financial.
• Chronic Disease management programs for hypertension and diabetes (for qualifying employees).
• Training: Free CPR, first aid, and job-specific training opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Nursing and Residential Care Facilities
• Education Level: High school or GED