Administrative Coordinator - US Rare Disease

Amgen • Deerfield, IL

8d

About The Position

Join Amgen’s Mission of Serving Patients At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do. Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity and obesity-related conditions. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives. Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career. Administrative Coordinator – US Rare Disease What you will do Let’s do this. Let’s change the world. In this vital role you will provide complex administrative and operational support to the General Manager (GM) of Ultra-Rare Medicines, within the U.S. Rare Disease Business Unit. The Administrative Coordinator (AC) work assignments will require discretion and confidentiality, as well as considerable tact, judgment, creativity and initiative in resolving issues. The AC must also be able to manage multiple priorities in a continually changing environment. This role will support the GM and their direct reports (~8) with core responsibilities such as: Executive Support Ensuring timely coordination of department members’ administrative needs including, but not limited to: Manages multiple and/or or complex team calendars & email distribution lists Coordinates domestic and international travel, prepares expense reports, and ensures compliance with company travel policies and trainings Coordinates end-to-end meeting logistics including scheduling, room reservations, catering, technology setup, agenda preparation, and tracking action items Partnering with the marketing/sales planning teams on all-staffs and sales meetings to ensure all technical components of the meeting run smoothly Communication & Coordination Support the preparation of materials for internal meetings, business reviews, and team engagements Prepare, proofread, and format high-quality communications, presentations, and documents Liaise with cross-functional partners, executive assistants, and global teams to align schedules and workflows Maintain regular communication with internal stakeholders, managing follow-ups and flagging action items, partnering with members of the team to disseminate large communications (organizational announcements, Sales/Marketing communications, etc.) Administration Excellence Supporting team culture initiatives such as team on-sites and meetings Providing support to marketing with vendor contracting, creating purchase orders, congresses support and basic MAC submissions Providing administrative support for cross-functional initiatives and special projects as assigned Ensuring team maintaining tech-forward growth mindset by continuously testing and sharing new technology and/or productivity tools to improve operations What we expect of you We are all different, yet we all use our unique contributions to serve patients. The administrative professional we seek is someone with these qualifications.

Requirements

• Associate’s degree and 2 years of administrative experience OR 2 years in a technical school setting with hands-on experience OR High school diploma / GED and 4 years of administrative experience

Nice To Haves

• 5+ years’ experience in an administrative support role
• Strong knowledge of technology, including Outlook, Excel, PowerPoint
• Skills and use of AI tools such as ChatGPT
• Knowledge of SAP, Webex, MS Teams, SharePoint and Concur
• Strategic problem solver who loves to “think ahead” and anticipate solutions to logistical issues
• Ability to work in a fast-moving, results oriented environment
• Strong cross functional partnership and communication across multiple members of the team
• Discretion in dealing with proprietary or confidential information
• Helpful, can-do attitude with a solution-oriented approach
• Polite and personable ‘team player’
• Skilled at remaining calm under pressure
• Ability and willingness to travel to company meetings, sites, etc. (~10%)

Responsibilities

• Manages multiple and/or or complex team calendars & email distribution lists
• Coordinates domestic and international travel, prepares expense reports, and ensures compliance with company travel policies and trainings
• Coordinates end-to-end meeting logistics including scheduling, room reservations, catering, technology setup, agenda preparation, and tracking action items
• Partnering with the marketing/sales planning teams on all-staffs and sales meetings to ensure all technical components of the meeting run smoothly
• Support the preparation of materials for internal meetings, business reviews, and team engagements
• Prepare, proofread, and format high-quality communications, presentations, and documents
• Liaise with cross-functional partners, executive assistants, and global teams to align schedules and workflows
• Maintain regular communication with internal stakeholders, managing follow-ups and flagging action items, partnering with members of the team to disseminate large communications (organizational announcements, Sales/Marketing communications, etc.)
• Supporting team culture initiatives such as team on-sites and meetings
• Providing support to marketing with vendor contracting, creating purchase orders, congresses support and basic MAC submissions
• Providing administrative support for cross-functional initiatives and special projects as assigned
• Ensuring team maintaining tech-forward growth mindset by continuously testing and sharing new technology and/or productivity tools to improve operations

Benefits

• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts
• A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
• Stock-based long-term incentives
• Award-winning time-off plans
• Flexible work models where possible

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees