Administrative Coordinator, Thoracic Surgery
About The Position
When you join the growing BILH team, you're not just taking a job, you're making a difference in people's lives. The Administrative Coordinator will support the Thoracic Surgery Division at Beth Israel Deaconess Medical Center in Boston, MA. This is an on-site position, working Monday - Friday, either 8:00AM- 4:30PM or 8:30AM - 5:00PM. Following six months, the incumbent may work one day remotely per week. Job Description: Provides support for leadership positions and a division or department by coordinating administrative work, projects and staff. Performs various administrative functions requiring in-depth knowledge of departmental programs, operations and services and hospital policies and procedures.
Requirements
- High School diploma or GED required. Associate's degree preferred.
- 3-5 years related work experience required.
- Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.
Nice To Haves
- Associate's degree preferred.
Responsibilities
- Screens telephone calls and access for high-level position(s) deciding which individuals need face to face meetings, which can be refer to other managers or when possible, resolves the situation.
- Schedules and prepares for diverse and complex appointments, meetings and travel arrangements.
- Oversees planning and preparation for committees. Distributes minutes, prepares agenda, materials and committee work.
- Plans, coordinates and makes recommendations in preparation for high-profile programs and events for the department.
- Independently composes and edits complex and sensitive correspondence, reports and documents for final approval by manager.
- Compiles, analyzes and summarizes data from multiple sources to create detailed complex documents, reports and high-level presentations.
- Completes department-specific responsibilities which are documented at the local level.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
