Administrative Coordinator, Student Employment

Bowdoin College • Brunswick, ME

422d • $53,602 - $53,602

About The Position

The Administrative Coordinator for Student Employment at Bowdoin College plays a vital role in supporting the Student Employment Office (SEO) by managing student employment records, assisting in the hiring process, and providing guidance on the Workday system. This part-time position focuses on maintaining accurate data, troubleshooting issues, and facilitating communication between students and staff, all while fostering a collaborative work environment.

Requirements

• Bachelor's degree preferred; High School Diploma or GED required.
• A minimum of 2 years' professional work experience in an administrative support role within an office or campus environment.
• Advanced experience working with computer database systems, word processing, and spreadsheet software.
• Strong preference for applicants with Workday experience.
• Exceptional interpersonal and communication skills, both oral and written.
• Excellent organizational skills and experience coordinating projects that require close attention to detail and strict deadlines.
• Demonstrated ability to build and maintain professional relationships and a collaborative work environment.
• Ability to prioritize workload with multiple interruptions.
• Strong problem-solving and creative thinking skills.
• Ability to maintain confidential information.
• Interest in working with students, staff, and faculty.

Responsibilities

• Maintain and update student employment records in Workday.
• Troubleshoot and resolve data issues in Workday regarding job info, student employee data, and timecards.
• Monitor and maintain job postings, assisting end users with all processes related to Workday Recruiting.
• Provide Workday support and guidance to managers for posting jobs and hiring students, as well as supporting students applying for jobs.
• Run reports and audit data on a regular basis.
• Meet with students to complete employment forms and follow up on incomplete onboarding.
• Field inquiries from students, supervisors, parents, and the community, in-person, over the phone, and via email.
• Assist with the planning and implementation of events and trainings.

Benefits

• Hourly pay of $25.77 per hour.
• Flexible scheduling between 12-18 hours per week.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees