Administrative Coordinator Sr.

INOVA CmbH • Falls Church, VA

123d

About The Position

Inova Fairfax Medical Campus is looking for a dedicated Administrative Coordinator Sr. to join our Family Centered Care team. This role will be Full-Time, Monday-Friday, 8:00 a.m.-4:30 p.m. (some weekend hours). Inova is consistently ranked a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Requirements

• High School diploma or equivalent
• 5 years of relevant office or healthcare experience

Nice To Haves

• Healthcare administration experience
• Oracle & Kronos experience

Responsibilities

• Coordinates coverage and workflows to ensure smooth operations within the department.
• Performs a wide variety of administrative activities to support department directors and managers.
• Fulfills contractual obligations to client organizations, including deliverables and accounting/billing.
• Provides secretarial support to AVP and/or Directors to facilitate completion of department work.
• Serves as office manager to ensure the efficient and effective functioning of department operations as needed.
• Schedules and coordinates arrangements for meetings and special events including facilities, catering, and logistics.
• Makes travel arrangements as needed.
• Collects, tracks, and maintains information specific to the department, often of a highly confidential nature.
• Coordinates the timely receipt, processing, production, and distribution of regular reports to appropriate department and organizational staff.
• Revises and drafts processes and procedures as needed to support efficient and effective department operations.
• Tracks and monitors department budget, researches variances, creates and maintains spreadsheets, and creates statistical reports.
• Prepares and distributes monthly budget reports.
• Processes requisitions, invoices, expense reports, prepares check requests, determines appropriate accounting codes, and ensures data entry of appropriate information.
• Responsible for petty cash fund.
• Serves as a liaison with Facilities, Building Management, as well as Safety and Security to ensure consistent provision of services and to resolve problems.
• Participates in office renovation, space allocation, and relocation.
• Coordinates schedules of support staff to provide backup for reception and PTO.
• Orients new employees and provides training in department policies and procedures.
• Coordinates clerical/administrative projects and delegates work to support staff to ensure timely completion.
• May perform additional duties as assigned.

Benefits

• Medical, dental and vision coverage
• Robust team member wellness program
• Retirement plan with Inova matching the first 5% of eligible contributions
• Tuition and Student Loan Assistance up to $5,250 per year for education and up to $10,000 for student loans
• Mental health support offering 25 coaching or therapy sessions per person, per year at no cost
• Paid time off and paid parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Furniture and Related Product Manufacturing
• Education Level: High school or GED