Administrative Coordinator - Solar

Trinity Solar • Village of Chester, NY

12d

About The Position

We are seeking a highly organized and detail-driven Structural Coordinator to
join our growing solar operations team. In this vital position, you’ll be
responsible for managing the flow of engineering documentation that supports our
solar installations - ensuring all structural letters and affidavits are
requested, received, and properly uploaded in a timely manner.

The ideal candidate thrives in a fast-paced environment, excels at communication
and follow-up, and enjoys collaborating with both internal teams and external
engineering partners. This is a key support role that directly contributes to
project quality, compliance, and overall customer satisfaction.

Requirements

• 2+ years of experience in construction, engineering coordination, or related administrative/project support role.
• Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Excellent written and verbal communication skills - professional, courteous, and solution-oriented.
• Strong organizational and time management abilities with the capacity to handle multiple priorities efficiently.
• High attention to detail and accuracy in document handling.
• Proven ability to work collaboratively in a team environment while maintaining accountability for individual deliverables.
• Positive attitude, adaptability, and a commitment to delivering excellent internal and external service.

Nice To Haves

• Experience with Salesforce.com or similar CRM/project management tools preferred.

Responsibilities

• Coordinate and manage requests for all engineering letters, affidavits, and related documentation to support solar project approvals.
• Track and follow up with engineering partners to ensure timely completion of all required materials.
• Upload and organize documentation accurately within company systems and partner engineering platforms.
• Communicate professionally with vendors, engineers, project managers, and fellow team members to ensure seamless information flow.
• Monitor document status and timelines, proactively addressing delays or missing items to prevent project bottlenecks.
• Maintain accurate records and ensure that all documents are properly formatted and accessible to relevant stakeholders.
• Collaborate cross-functionally with permitting, engineering, and operations teams to support efficient project progression.
• Contribute to continuous improvement efforts by identifying opportunities to streamline workflows and improve turnaround times.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed