Administrative Coordinator | Shadyside School of Nursing

University of Pittsburgh Medical Center • Pittsburgh, PA

131d • $20 - $34

About The Position

UPMC Shadyside School of Nursing is hiring a full-time Administrative Coordinator to join their rapidly growing team of life changers. Final candidates will be selected for a job title within the career ladder that reflects the level of education, experience, and manager discretion at the time of offer. Under general direction, coordinates the workflow of administrative and/or clerical employees and provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division. The mission of UPMC Shadyside School of Nursing is to foster the development of an entry-level graduate nurse who is prepared to transition to practice as a member of the interprofessional healthcare team. The school is part of UPMC Shadyside which is part of the UPMC health system. The focus of our program is mastery of high-level competencies reflecting the knowledge, skills, and attitudes required for the delivery of safe, quality nursing care.

Requirements

• High school diploma or equivalent
• 5 years' experience in an increasingly responsible administrative support role
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation, and database software
• Ability to use applicable MS Suite products
• Advanced knowledge of business processes and procedures
• Working knowledge of accounting and financial principles and functions
• Ability to analyze data
• Ability to use discretion and independent judgment

Responsibilities

• Plans conferences for department and department head
• Under general direction coordinates the workflow of employee(s) and provides administrative support of a complex and technical nature to single or multiple departments or divisions (i.e., organizes, plans, and prioritizes work of others, develops and builds teams to accomplish project assignments)
• Performs all responsibilities of an Administrative Assistant Sr
• Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas)
• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
• Assists in recruiting, hiring, training, and evaluating the performance of employees
• Analyzes complex information requests and determines complex trends
• Develops reports for executive or department
• Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events)

What This Job Offers

• Job Type: Full-time
• Industry: Hospitals
• Education Level: High school or GED