Administrative Coordinator – Service Scheduling & Dispatch

Aston Carter • Boca Raton, FL

4d • $18 - $22 • Onsite

About The Position

Join our team as an Administrative Coordinator – Service Delivery & Dispatch! We are seeking a detail-oriented professional to provide administrative support for service scheduling and dispatch coordination. In this role, you will ensure timely and accurate scheduling of services, maintain organized records, and collaborate with internal teams to deliver exceptional customer experiences.

Requirements

• High school diploma or equivalent.
• Previous administrative or scheduling experience.
• Proficiency with Microsoft Outlook and office software.
• Strong organizational and multitasking skills.
• Ability to thrive in a fast-paced environment.

Nice To Haves

• Good computer skills, either in administrative, customer service, or data entry.
• Customer service skills, true customer service, or retail/hospitality.
• Strong communication and problem-solving skills.
• Bilingual (Spanish/English) is a plus.
• Some college education, clerical or administrative assistance experience.
• Familiarity with dispatch or logistics coordination.
• Experience in billing or collections support.
• Prior experience in service-based industries.

Responsibilities

• Coordinate and schedule service delivery requests.
• Communicate with internal teams to confirm dispatch and timing.
• Process account updates, cancellations, and service changes accurately.
• Maintain organized records of service requests and scheduling activities.
• Provide administrative support for billing and collections as needed.
• Assist with reporting and documentation for operations.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees