Carilion Clinic-posted 9 months ago
Full-time • Entry Level
Remote • Roanoke, VA
Hospitals

Take this rare job opportunity to your skills to a dynamic new setting. Keep vital teams organized, informed, and fully prepared to succeed. At Carilion Clinic, our team provides administrative support in a forward-thinking environment. You will thrive through extensive training, supportive leaders and potential for advancement. Carilion offers comprehensive benefits, paid time off, and tuition options. Join a team where your skills and ideas will make a difference in the health of our patients and the communities we live in. The Administrative Coordinator coordinates the activities for the research and grant programs, which may include processing pre- and post-award functions of the grants, coordinating activities of a grant, and providing administrative support for OSP management.

  • Coordinates monthly labor distribution requests and effort reporting for sponsored projects.
  • Meets deadlines in preparing monthly journal entries for cash, salaries, accruals, and reclasses.
  • Records all research related transactions and makes deposits as needed.
  • Maintains spreadsheets linking each transaction to general ledger activity reports available within Lawson Grant Manager.
  • Organizes and maintains accurate financial data to reconcile grants and generate invoices on a monthly basis.
  • Works to resolve invoicing and billing issues by communicating with sponsors and awardees.
  • Serves as a resource for Department Chairs, physicians and other investigators, including students from the VTCSOM, FBIR, VT and RUC participating in sponsored research.
  • Handles non-financial activities such as distributing proposals/statements/reports to faculty or the appropriate sponsoring agency.
  • Assists in the preparation of reports to federal and other sponsoring agencies.
  • Provides administrative support for Institutional Research Officer, Senior Director of Research, Director of Clinical Trials, Director of Grants Management, Finance Director, and clinical research coordinators.
  • Associate degree or equivalent combination of education or equivalent 4 years of experience required.
  • Minimum of two years experience in data collection and financial recordkeeping or analysis and/or advanced secretarial support required or equivalent combination in education and experience.
  • Advanced computer skills with knowledge of a variety of software programs, including Microsoft Word, Excel, Access, word processing, spreadsheets and presentation or database software.
  • Excellent communication and organizational skills required.
  • Employer Funded Pension Plan, vested after five years (Voluntary 403B)
  • Comprehensive Medical, Dental, & Vision Benefits
  • Flexible Work Arrangements/Schedules
  • Remote Work Options
  • Paid Time Off (accrued from day one)
  • Onsite fitness studios and discounts to our Carilion Wellness centers
  • Access to our health and wellness app, Virgin Pulse
  • Discounts on childcare
  • Continued education and training
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