Administrative Coordinator, Research and Development

Carilion Clinic • Roanoke, VA

327d • Remote

About The Position

Take this rare job opportunity to your skills to a dynamic new setting. Keep vital teams organized, informed, and fully prepared to succeed. At Carilion Clinic, our team provides administrative support in a forward-thinking environment. You will thrive through extensive training, supportive leaders and potential for advancement. Carilion offers comprehensive benefits, paid time off, and tuition options. Join a team where your skills and ideas will make a difference in the health of our patients and the communities we live in. The Administrative Coordinator coordinates the activities for the research and grant programs, which may include processing pre- and post-award functions of the grants, coordinating activities of a grant, and providing administrative support for OSP management.

Requirements

• Associate degree or equivalent combination of education or equivalent 4 years of experience required.
• Minimum of two years experience in data collection and financial recordkeeping or analysis and/or advanced secretarial support required or equivalent combination in education and experience.
• Advanced computer skills with knowledge of a variety of software programs, including Microsoft Word, Excel, Access, word processing, spreadsheets and presentation or database software.
• Excellent communication and organizational skills required.

Responsibilities

• Coordinates monthly labor distribution requests and effort reporting for sponsored projects.
• Meets deadlines in preparing monthly journal entries for cash, salaries, accruals, and reclasses.
• Records all research related transactions and makes deposits as needed.
• Maintains spreadsheets linking each transaction to general ledger activity reports available within Lawson Grant Manager.
• Organizes and maintains accurate financial data to reconcile grants and generate invoices on a monthly basis.
• Works to resolve invoicing and billing issues by communicating with sponsors and awardees.
• Serves as a resource for Department Chairs, physicians and other investigators, including students from the VTCSOM, FBIR, VT and RUC participating in sponsored research.
• Handles non-financial activities such as distributing proposals/statements/reports to faculty or the appropriate sponsoring agency.
• Assists in the preparation of reports to federal and other sponsoring agencies.
• Provides administrative support for Institutional Research Officer, Senior Director of Research, Director of Clinical Trials, Director of Grants Management, Finance Director, and clinical research coordinators.

Benefits

• Employer Funded Pension Plan, vested after five years (Voluntary 403B)
• Comprehensive Medical, Dental, & Vision Benefits
• Flexible Work Arrangements/Schedules
• Remote Work Options
• Paid Time Off (accrued from day one)
• Onsite fitness studios and discounts to our Carilion Wellness centers
• Access to our health and wellness app, Virgin Pulse
• Discounts on childcare
• Continued education and training

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Hospitals
• Education Level: Associate degree