Administrative Coordinator - Remote - Nationwide

Vituity • Sacramento, CA

95d • $24 - $30

About The Position

At Vituity, you are part of a larger team that is driven by our purpose to improve lives. We are dedicated to transforming healthcare through our culture by working together to tackle healthcare’s most pressing challenges from the inside. We’ve cultivated an environment where passion thrives, and success comes through shared purpose. Together, we leverage our strengths and experiences to make a positive impact in our local communities. The Administrative Coordinator will communicate effectively, manage administrative tasks, prepare reports, assist leadership, and coordinate meetings and events.

Requirements

• High School Diploma or GED equivalent required.
• Two (2) years of administrative or office support experience required.
• 3-4 years of increasingly complex administrative support & project coordination experience preferred.
• Previous experience supporting a Marketing team preferred.
• Previous customer service experience preferred.
• Ability to work independently and within a team setting.
• Detail oriented and organized with the ability to juggle multiple tasks.
• Strong customer service skills with client interactions.
• Strong analytical skills and oral/written communication skills.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.

Nice To Haves

• Proficiency in content authoring tool – Captivate if in the Business Development department.
• Ability to create e-learning courses if in the Learning & Development department.

Responsibilities

• Communicate messages/inquiries/issues effectively and professionally.
• Complete a broad variety of administrative tasks in support of the assigned department.
• Manage an active calendar of appointments and complete expense reports.
• Compose and prepare correspondence, arrange complex travel plans, and compile documents for meetings.
• Prepare professional reports and presentations as directed.
• Manage daily administrative duties to enhance efficient workflow.
• Assist leadership with calendar support and meeting scheduling.
• Make travel arrangements in accordance with policy.
• Prepare and edit correspondence, communications, and other documents.
• Conduct research and analyze data to prepare reports.
• Initiate follow-ups for specific leadership initiatives.
• Answer and screen phone calls professionally.
• Coordinate staff meetings/events/conference calls as instructed by leadership.
• Review operating practices and implement improvements.
• Utilize and enter data into department databases.
• Maintain Reporting, Time and Expenses, Project Status Reports, and Budget Reports.
• Collect and analyze data to produce weekly and monthly specialized reports.
• Coordinate seminars/meetings and assist with registration.

Benefits

• Superior health plan options.
• Dental, Vision, HSA/FSA, Life and AD&D coverage.
• Top Tier 401(k) retirement savings plans with a $1.20 match for every dollar up to 6%.
• Outstanding Paid Time Off: 3-4 weeks’ vacation, Paid holidays, Sabbatical.
• Student Loan Refinancing Discounts.
• Professional and Career Development Program.
• EAP, travel assistance, and identity theft included.
• Wellness program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED